Sekretär (m/w/d) Level 2

NAXCON GmbH, located in the heart of Freiburg, is at the forefront of the German IT and engineering industry.

Our experts have extensive knowledge in software and hardware development, state-of-the-art electronics, and cutting-edge technologies such as artificial intelligence and virtual reality.

We not only dedicate ourselves to project work for our clients, but also intensively pursue in-house innovation projects and research and development. Renowned companies from a wide range of German industries place their trust in us – a testament to the outstanding expertise and commitment of our engineers.

Position: Secretary

Location : Bremen

Field : Defense

Typ: full-time 

Tasks :

• Organization of the Secretariat including coordination and monitoring of the Secretariat's activities
• Supporting the supervisor in administrative and organizational tasks after appropriate coordination
• Management and procurement of office supplies and equipment as well as organization of relocations or internal transports
• Processing of vacation requests and sick notes
• Processing of business trip requests, approvals and business trip expenses in SAP
• Administrative preparation and planning of conferences, workshops, meetings (domestic and external), organization of domestic and international travel (hotel, flights, rental cars, etc.), support and hospitality of guests
• Preparation of presentations, reports and overviews mainly according to specifications
• Handling correspondence, receiving and forwarding telephone calls in German and English, mainly as directed
• Reviewing and processing emails/incoming/outgoing mail and distribution according to urgency and responsibility
• Management of secretarial filing
• Taking minutes in meetings
• Creation of specifications for a secretary in the assigned area (e.g. filing structure)
• Carrying out inventories
• Technical support and relief of the supervisor Support of the supervisor within the framework of projects or handling of internal small projects after coordination
• Coordination, monitoring and planning of all departmental appointments and supervisor scheduling
• Proactive cooperation and coordination with the remaining secretariats of the "Production, Assembly & Service" division

Requirements:

• Completed commercial training or equivalent
• Several years of experience in the secretariat
• Good English language skills (spoken and written)
• German proficiency level must not below B2
• Good SAP knowledge
• Very good knowledge of MS Office
• High organizational skills even under high pressure
• Goal-oriented and independent working style, high level of commitment and initiative
• Strong service orientation
• Team and communication skills

What we offer:

• Become part of a cosmopolitan and international team: We welcome people from diverse backgrounds and cultures who bring their unique perspectives and talents to our team.
• Improve your German language skills: If you want to improve your German language skills, we offer a supportive environment in which you can practice and develop your language skills, whether you are a beginner or an advanced learner.
• Benefit from a dedicated contact person within the company: We know how important it is to have a reliable contact person within the company. That's why we provide you with a dedicated contact person who will accompany and support you throughout your entire employment relationship.
• Professional growth and development: With us, our engineers can immerse themselves in new industries or projects after just 1-2 years and actively share their knowledge.
• Enjoy regular team events with the company: We believe in the power of team building and fostering positive relationships in the workplace. That's why we regularly organize team events to promote collaboration and strengthen team cohesion.
• Competitive compensation package: At NAXCON, we believe our engineers are our greatest asset. Therefore, we offer a comprehensive and competitive compensation package that includes a salary commensurate with experience and expertise.