Senior Project Manager – IT Project Management / PMO

NAXCON GmbH, headquartered in Weil am Rhein with additional offices, including Stuttgart, is one of Germany's leading engineering and IT service providers.

Our experts possess extensive expertise in software and hardware development, modern electronics, and cutting-edge technologies such as Artificial Intelligence (AI).

In addition to delivering high-quality engineering solutions for our customers, we are passionate about driving our own innovation projects as well as research and development activities. Renowned companies from a wide range of industries place their trust in our expertise, reflecting the outstanding knowledge, professionalism, and commitment of our engineers.

Position: Senior Project Manager – IT Project Management / PMO

Location: Bonn, Germany

Type: Full-time

Project Overview

We are seeking an experienced Senior Project Manager to support project management activities within complex, security-sensitive IT project environments.

The successful candidate will assist project leadership in planning, coordinating, monitoring, and documenting IT projects while ensuring compliance with established project management standards. The role focuses on project governance, reporting, risk and change management, stakeholder coordination, and administrative project support.

Tasks and Responsibilities

• Support project management in ensuring that project timelines, budgets, and quality objectives are achieved.
• Assist in developing and maintaining project plans, including managing changes, risks, and project dependencies.
• Coordinate, organize, prepare, and follow up on project meetings, workshops, and steering committee sessions.
• Prepare, review, coordinate, and maintain meeting minutes and relevant project documentation.
• Support project forecasting, budget monitoring, and project performance tracking.
• Act as the central point of contact for organizational and administrative project-related activities.
• Maintain and monitor open action items, ensuring timely follow-up and resolution.
• Create, update, coordinate, and manage project documentation in accordance with established project management methodologies.
• Prepare and maintain project presentations, status reports, and management reports.
• Organize and maintain project documentation and repositories using SharePoint and Excel.
• Review Jira tickets to ensure documentation completeness and compliance with project requirements.
• Support risk management, change management, and the tracking of project deliverables and dependencies.
• Coordinate communication between project teams, stakeholders, and management.

Requirements

Education and Certifications

• Bachelor's degree in Business Administration, Information Technology, Computer Science, or a comparable field.
• Alternatively, completed commercial or IT vocational training combined with at least 5 years of relevant professional experience.
• Project Management certification: IPMA Level D or equivalent (mandatory).
• German language proficiency: C1 level (CEFR).
• English language proficiency: B1 level (CEFR).
• Strong knowledge of established project management standards, methodologies, and best practices.

Professional Experience

• At least 5 years of professional experience in project-related activities, including:
• Project reporting and documentation
• Change management
• Risk management
• Project planning and scheduling
• Management of project deliverables and dependencies
• At least 5 years of experience in a Project Management Office (PMO) role within IT projects.
• At least 5 years of experience preparing, organizing, coordinating, and documenting project meetings, workshops, and steering committee sessions.
• Proven experience with Jira or comparable project management and issue-tracking tools.
• Strong proficiency in Excel, MS Project, and other Microsoft Office applications.
• Experience managing SharePoint-based project documentation and collaboration environments.
• Experience preparing project status reports, forecasts, presentations, and management documentation.
• Strong understanding of project governance, project coordination, and administrative project management processes.

Soft Skills

• Excellent teamwork and collaboration skills.
• Strong interpersonal and professional communication abilities.
• Excellent verbal and written communication skills.
• Service-oriented mindset with strong organizational and decision-making capabilities.
• Independent, structured, and solution-oriented working style.
• Strong analytical thinking and problem-solving abilities.
• Effective conflict management and ability to handle challenging project situations.
• Ability to structure complex information and communicate it clearly to different stakeholders.
• High level of reliability, accountability, and attention to detail.
• Strong stakeholder management and coordination skills.

Additional Requirements

• Willingness to travel up to 60% of working time.
• Availability for hybrid work, with approximately 20% remote working.
• Willingness to undergo a potential SÜ2 security clearance, in accordance with applicable security regulations.
• Nationality information may be required as part of the security-screening process.
• Compliance with applicable security-related travel restrictions and requirements.

Required Documentation

• Valid project management certification (IPMA Level D or equivalent).
• Proof of educational qualifications or equivalent professional training.
• CV demonstrating the required professional experience.
• Employment references or project references confirming relevant responsibilities and experience.
• Evidence of German C1 and English B1 language proficiency through certificates, educational records, or self-declaration.
• Self-declaration confirming willingness to travel and undergo security screening, where required.

All required time-limited certificates must be valid at the time of submission. Equivalent evidence may be accepted where the specified conditions are met.

The minimum professional experience requirements must be demonstrated through continuous, substantive work in the respective areas during the period immediately preceding submission.

Where project references are required, they must include the industry, project title, brief project description, assignment duration, and a detailed description of the candidate's responsibilities and activities.

What we offer:

• International Working Environment: Join a diverse and multicultural team where people from different backgrounds and cultures collaborate to achieve outstanding results.
• German Language Development: Whether you are a beginner or an advanced speaker, we provide a supportive environment to help you improve your German language skills.
• Dedicated Point of Contact: You will have a personal contact within the company who will support and guide you throughout your employment.
• Professional Growth: Our engineers have the opportunity to work on exciting projects across different industries, continuously expanding their expertise and developing new skills.
• Regular Team Events: We organize regular company events to strengthen team spirit, encourage collaboration, and create a positive working atmosphere.
• Competitive Compensation: We value our employees and offer an attractive compensation package that reflects your qualifications, experience, and performance.