Assistant (m/f/d)

NAXCON GmbH, located in the heart of Freiburg, is at the forefront of the German IT and engineering industry.

Our experts have extensive knowledge in software and hardware development, state-of-the-art electronics, and future-oriented technologies such as artificial intelligence and virtual reality.

We are not only dedicated to project work for our customers, but also intensively pursue in-house innovation projects as well as research & development. Renowned companies from a wide range of German industries place their trust in us - demonstrating the outstanding expertise and commitment of our engineers.

Position: Assistant

Location: Hessen, Germany

Field: Defence

Type: Full-time

Tasks:

• Organizing the secretariat, including coordinating and overseeing secretarial operations
• Assisting the supervisor with administrative and organizational tasks as agreed upon
• Managing and procuring office supplies and equipment, as well as organizing moves or internal transport
• Processing vacation requests and sick leave notifications
• Processing of business trip requests, approvals, and expense reports in SAP
• Administrative and substantive preparation and planning of conferences, workshops, and meetings (internal and external); organization of domestic and international travel (hotels, flights, rental cars, etc.); hosting and catering for guests
• Preparation of presentations, reports, and overviews, in part according to specifications
• Handling incoming and outgoing correspondence, answering and transferring phone calls in German and English, partly according to specifications
• Reviewing and processing incoming and outgoing mail, and distributing it according to urgency and responsibility
• Managing the secretarial filing system
• Taking minutes during meetings
• Preparing guidelines for secretaries in the assigned department
• Providing technical support and assisting the supervisor(s)
• Supporting the supervisor(s) in projects or handling small internal projects as agreed
• Conducting research, evaluating and organizing content, and preparing materials for decision-making
  

Requirements:

• Completed commercial training or equivalent
• Several years of experience in an administrative role
• Additional qualifications in the field of executive assistance or a specialized area within the assigned organizational unit
• Experience in supporting and managing projects
• Fluent written and spoken German and English
• Good knowledge of SAP
• Very good proficiency in MS Office
• Strong organizational skills, even under high pressure
• Goal-oriented and independent work style, high level of commitment, and initiative
• Strong customer service orientation
• Teamwork and communication skills
• Confident and friendly demeanor
• Willingness to travel worldwide

What we offer:

• Join a cosmopolitan and internationally mixed team: We welcome individuals from all backgrounds and cultures to contribute their unique perspectives and talents to our team.
• Polish your German language skills: If you are looking to improve your German language skills, we offer a supportive environment where you can practice and develop your language abilities: whether you are a beginner or an advanced speaker.
• Benefit from a fixed contact person from the company: We understand the importance of having a reliable point of contact within the company. That's why we assign a dedicated contact person who will provide guidance and support throughout your employment with us.
• Professional growth and development: With us, our engineers can immerse themselves in new industries or projects after just 1-2 years and actively transfer knowledge.
• Enjoy regular team events with the company: We believe in the power of team building and fostering positive relationships within the workplace. That's why we organize regular team events to promote collaboration and strengthen our team bonds.
• Competitive compensation package: At NAXCON, we believe that our engineers are our greatest asset. That's why we offer a comprehensive and competitive compensation package that includes a salary commensurate with experience and expertise.