SB Travel Expense Verification (m/f/d)

NAXCON GmbH, located in the heart of Freiburg, is at the forefront of the German IT and engineering industry.

Our experts have extensive knowledge in software and hardware development, state-of-the-art electronics, and future-oriented technologies such as artificial intelligence and virtual reality.

We are not only dedicated to project work for our customers, but also intensively pursue in-house innovation projects as well as research & development. Renowned companies from a wide range of German industries place their trust in us - demonstrating the outstanding expertise and commitment of our engineers.

Position: SB Travel Expense Verification

Location: Bremen, Germany

Field: Defence

Type: Full-time

Tasks:

• Checking travel expense reports for compliance with relevant laws and internal company guidelines using the SAP Travel Manager module
• Checking submitted documents for completeness and plausibility also includes compliance with tax regulations regarding the 3-month rule for business trips and tax assessment of expenses incurred by employees (secondment, assignment, transfer)
• Posting domestic and international trips and travel expense advances using SAP
• Content and tax law review, account assignment, and posting of receipts for reimbursement of expenses incurred by employees
• Review and posting of company credit cards with regard to charges by our travel agency
• Review and posting of various location cash registers and employee-related company credit cards, as well as posting of payment instructions from the HR department
• Preparation of evaluations of travel expenses and individual receipts
• Clarification and adjustment of material and employee accounts
• Review of the cost/benefit ratio when applying for rail cards
• Maintenance and administration of employee master data
• Regular consultation with other departments is required, as well as any forwarding to the HR department for income tax purposes
• Generating evaluations from the SAP Travel Manager tool in preparation for statistics for various departments
• Systematic archiving and filing of all documents and records subject to retention requirements

Requirements:

• Completed three-year commercial training
• Several years of experience in processing travel expense reports
• Very good knowledge of the SAP Travel Management module and MS Office
• Good knowledge of wage, income, and sales tax law
• Good knowledge of data protection regulations due to the processing of personal data
• Good written and spoken English and German skills
• Structured and precise working methods

What we offer:

• Join a cosmopolitan and internationally mixed team: We welcome individuals from all backgrounds and cultures to contribute their unique perspectives and talents to our team.
• Polish your German language skills: If you are looking to improve your German language skills, we offer a supportive environment where you can practice and develop your language abilities: whether you are a beginner or an advanced speaker.
• Benefit from a fixed contact person from the company: We understand the importance of having a reliable point of contact within the company. That's why we assign a dedicated contact person who will provide guidance and support throughout your employment with us.
• Professional growth and development: With us, our engineers can immerse themselves in new industries or projects after just 1-2 years and actively transfer knowledge.
• Enjoy regular team events with the company: We believe in the power of team building and fostering positive relationships within the workplace. That's why we organize regular team events to promote collaboration and strengthen our team bonds.
• Competitive compensation package: At NAXCON, we believe that our engineers are our greatest asset. That's why we offer a comprehensive and competitive compensation package that includes a salary commensurate with experience and expertise.