Senior Project Manager / PMO Specialist EA-1352

NAXCON GmbH, located in the heart of Freiburg, is at the forefront of the German IT and engineering industry.

Our experts have extensive knowledge in software and hardware development, state-of-the-art electronics, and future-oriented technologies such as artificial intelligence and virtual reality.

We are not only dedicated to project work for our customers, but also intensively pursue in-house innovation projects as well as research & development. Renowned companies from a wide range of German industries place their trust in us - demonstrating the outstanding expertise and commitment of our engineers.

Position: Senior Project Manager / PMO Specialist

Location: Meckenheim, Germany

Field: Defence

Type: Full-time/40% Remote

Project / Department Overview

The role is part of a project management environment focused on application and platform projects in the areas of mobility, security, and mission-related IT. The position supports project leadership in a project aimed at optimizing internal processes in the area of contract controlling.

The Senior Project Manager / PMO Specialist will be responsible for organizational and administrative project support, project documentation, data maintenance, reporting, meeting coordination, project communication, risk and change documentation, and the independent handling of assigned project tasks.

Responsibilities

The Senior Project Manager / PMO Specialist will be responsible for the following tasks:

• Act as the central contact person for organizational and administrative tasks within the project.
• Support the achievement of project objectives regarding schedule, cost, and quality.
• Maintain and follow up on open-items lists according to project requirements.
• Review Jira tickets for completeness of documentation according to defined project standards.
• Create, maintain, quality-check, coordinate, and update project documents according to the applicable project management methodology.
• Maintain documentation related to risks, changes, project status, and project deliverables.
• Manage and maintain project filing structures in collaboration platforms such as SharePoint and MS Project.
• Update and organize project repositories and project documentation.
• Create and edit project presentations and project status reports according to project requirements.
• Coordinate, prepare, and follow up on project meetings and governance meetings.
• Create, coordinate, and archive meeting minutes.
• Independently take responsibility for assigned project tasks or work packages.
• Coordinate required resources for assigned project activities.
• Support project leadership with PMO activities, reporting, data quality, documentation, and operational project execution.

Required Qualifications

• Completed degree in business administration, business informatics, computer science, or a comparable IT-related field.
• Alternatively, completed commercial vocational training or recognized IT vocational training combined with relevant professional experience.
• Candidates without a university degree should have at least 6 years of relevant professional experience.
• Knowledge of common project management standards.
• Valid project management certification, such as IPMA Level D or an equivalent certification.

Required Professional Experience

The candidate should have:

• At least 5 years of experience as a project team member in IT projects using classical, hybrid, or agile project management methods.
• Experience in reporting and project status documentation.
• Experience in change management and risk management.
• Experience in project planning and project tracking.
• Experience managing deliverables and project dependencies.
• At least 5 years of experience preparing, organizing, conducting, and documenting project meetings and governance meetings, such as steering committees or customer meetings.
• Experience creating and coordinating meeting minutes, project reports, presentations, and decision documents.
• Experience using project management tools such as Jira, SharePoint, Confluence, MS Project, or Project Server.
• Experience with Microsoft Office tools, especially Word, Excel, PowerPoint, and Outlook.
• Experience in PMO environments and administrative project coordination.

Language Requirements

• German: C1 level according to CEFR.
• English: B1 level according to CEFR.

Proof of language skills may be provided through a CV, certificate, reference, self-declaration, or equivalent evidence. Native speakers are exempt from providing separate proof for the respective language.

Project Reference Requirements

If project references are required, they should include:

• Industry
• Project title
• Short project description
• Performance period in month and year format
• FTE allocation
• Detailed description of the candidate's responsibilities and activities in the project

Only project references with a duration of at least 3 months and an allocation of at least 0.5 FTE should be considered.

Required Soft Skills

The candidate should demonstrate:

• Strong teamwork and collaboration skills.
• Professional and appropriate communication style.
• Clear and confident verbal expression.
• Service-oriented thinking and behavior.
• Assertiveness and confidence in stakeholder communication.
• Independent working style and strong problem-solving skills.
• Strong organizational skills and structured working methods.
• Ability to maintain an overview of project tasks, open items, documentation, and deadlines.
• Reliable and accurate approach to project documentation and data maintenance.
• Ability to work effectively in complex IT project environments.

Special Requirements

• Willingness to travel when required.
• Willingness to undergo applicable security-related checks if required.
• Candidate profiles must include nationality information.
• Applicable security-related country list requirements must be observed where relevant.

What we offer:

Join a cosmopolitan and internationally mixed team: We welcome individuals from all backgrounds and cultures to contribute their unique perspectives and talents to our team.
Polish your German language skills: If you are looking to improve your German language skills, we offer a supportive environment where you can practice and develop your language abilities: whether you are a beginner or an advanced speaker.
Benefit from a fixed contact person from the company: We understand the importance of having a reliable point of contact within the company. That's why we assign a dedicated contact person who will provide guidance and support throughout your employment with us.
Professional growth and development: With us, our engineers can immerse themselves in new industries or projects after just 1-2 years and actively transfer knowledge.
Enjoy regular team events with the company: We believe in the power of team building and fostering positive relationships within the workplace. That's why we organize regular team events to promote collaboration and strengthen our team bonds.
Competitive compensation package: At NAXCON, we believe that our engineers are our greatest asset. That's why we offer a comprehensive and competitive compensation package that includes a salary commensurate with experience and expertise.