Expert Business Integration EA-1351

NAXCON GmbH, located in the heart of Freiburg, is at the forefront of the German IT and engineering industry.

Our experts have extensive knowledge in software and hardware development, state-of-the-art electronics, and future-oriented technologies such as artificial intelligence and virtual reality.

We are not only dedicated to project work for our customers, but also intensively pursue in-house innovation projects as well as research & development. Renowned companies from a wide range of German industries place their trust in us - demonstrating the outstanding expertise and commitment of our engineers.

Position: Expert Business Integration

Location: Meckenheim, Germany

Field: Defence

Type: Full-time/50% Remote

Project / Department Overview

The role is part of a digitalization program supporting transformation initiatives in complex operational environments. The position focuses on operational PMO support, project structure, documentation, project steering, resource coordination, reporting, and administrative project governance.

The Expert Business Integration specialist will support project leadership in planning, controlling, and coordinating project activities. The role is particularly suitable for experienced project coordinators or PMO specialists with strong methodological knowledge, structured working habits, and experience in regulated or process-intensive environments.

Responsibilities

The Expert Business Integration specialist will be responsible for the following tasks:

• Support project leadership in planning, steering, controlling, and monitoring project activities.
• Ensure smooth execution of administrative project processes.
• Support onboarding and offboarding of team members and external service providers.
• Provide continuous organizational and administrative support to the project team.
• Support capacity and resource planning by matching project demands with available internal and external capacities.
• Monitor and follow up on weekly and monthly project time recording for the full project team.
• Prepare and create performance records and service confirmations.
• Validate delivered services and working hours against project contracts and budgets.
• Organize, prepare, and follow up on meetings, reporting sessions, workshops, and internal project events.
• Prepare and quality-check presentations, reports, and e-mails in a target-group-oriented manner.
• Ensure that project leadership has a reliable and consistent information basis.
• Coordinate interfaces between project management, procurement, and controlling.
• Maintain project documentation, task tracking, project lists, and reporting structures.
• Support project governance, project controlling, and multi-project coordination.
• Contribute to structured communication between project teams, management, and external stakeholders.

Required Qualifications

• Strong knowledge of common project management methods, including classical, agile, or hybrid approaches.
• Valid project management certification at the level of IPMA Level D or higher, PRINCE2 Practitioner, PMP, Professional Scrum Master II, or a comparable agile certification.
• Practical experience in PMO activities or operational project management.
• Good understanding of project controlling, resource planning, time tracking, reporting, and administrative project support.
• Confident use of common PMO and project management tools.

Required Professional Experience

The candidate should have:

• At least 3 years of relevant experience in a Project Management Office or operational project management role within the last 5 years.
• Experience supporting project leadership in planning, controlling, and steering project activities.
• Experience in project controlling, multi-project management, or the setup of PMO structures.
• Experience in capacity planning, resource coordination, time tracking, performance validation, and reporting.
• Experience preparing decision documents, status reports, presentations, and management-level project documentation.
• Experience coordinating with project leadership, procurement, controlling, internal teams, and external service providers.
• At least 2 years of experience in regulated or process-intensive environments, such as public sector, defence, aerospace, automotive, energy, banking, insurance, or comparable structured industries.
• Experience in large IT projects, programs, or complex organizational transformation projects.

Required Tool Experience

The candidate should have practical experience with:

• At least one common project management or PMO tool, such as Jira, Confluence, Asana, Smartsheet, or comparable tools.
• Microsoft Excel, including data analysis and ideally pivot tables.
• SAP knowledge.
• Microsoft Office tools for presentations, reporting, documentation, and communication.

Language Requirements

• German: C1 level according to CEFR.
• English: B1 level according to CEFR.

Proof of language skills may be provided through a CV, self-declaration, certificate, reference, or equivalent evidence. Native speakers are exempt from providing separate proof for the respective language.

Project Reference Requirements

If project references are required, they should include:

• Industry
• Project title
• Short project description
• Duration of the candidate's assignment
• Detailed description of the candidate's responsibilities and activities in the project

Required Soft Skills

The candidate should demonstrate:

• Strong teamwork and collaboration skills.
• Professional and appropriate communication style.
• Clear and confident verbal and written expression.
• Ability to explain complex project topics clearly to different target groups.
• Structured, reliable, and service-oriented working style.
• Strong organizational and coordination skills.
• Ability to work independently and follow up on open tasks consistently.
• High accuracy in documentation, reporting, and data validation.
• Confidence when communicating with project leadership and management stakeholders.
• Ability to work effectively in complex and regulated project environments.

Special Requirements

• Willingness to travel when required.
• Willingness to undergo applicable security-related checks if required.
• Candidate profiles must include nationality information.
• Applicable security-related country list requirements must be observed where relevant.

What we offer:

Join a cosmopolitan and internationally mixed team: We welcome individuals from all backgrounds and cultures to contribute their unique perspectives and talents to our team.
Polish your German language skills: If you are looking to improve your German language skills, we offer a supportive environment where you can practice and develop your language abilities: whether you are a beginner or an advanced speaker.
Benefit from a fixed contact person from the company: We understand the importance of having a reliable point of contact within the company. That's why we assign a dedicated contact person who will provide guidance and support throughout your employment with us.
Professional growth and development: With us, our engineers can immerse themselves in new industries or projects after just 1-2 years and actively transfer knowledge.
Enjoy regular team events with the company: We believe in the power of team building and fostering positive relationships within the workplace. That's why we organize regular team events to promote collaboration and strengthen our team bonds.
Competitive compensation package: At NAXCON, we believe that our engineers are our greatest asset. That's why we offer a comprehensive and competitive compensation package that includes a salary commensurate with experience and expertise.