Project Coordinator

Position Overview:

We are seeking an experienced and organized Project Coordinator to join our HR outsourcing company. The ideal candidate, preferably female, should have 2-3 years of experience in project coordination within a digital agency. As a Project Coordinator, you will play a pivotal role in ensuring the successful execution of client projects, collaborating with cross-functional teams, and maintaining efficient project workflows.

Key Responsibilities:

1. Project Planning and Scheduling:

- Collaborate with clients and internal stakeholders to define project scope, objectives, and deliverables.

- Develop detailed project plans, timelines, and schedules, considering resource allocation and potential risks.

2. Communication and Coordination:

- Serve as the primary point of contact for clients, providing regular updates on project progress, milestones, and any changes.

- Coordinate activities among various teams, ensuring seamless communication and alignment throughout the project lifecycle.

3. Task Assignment and Tracking:

- Assign tasks to team members based on skill sets, availability, and project requirements.

- Monitor task completion, track progress, and address any bottlenecks or issues that arise.

4. Documentation and Reporting:

- Maintain accurate and up-to-date project documentation, including project briefs, status reports, meeting minutes, and action items.

- Prepare and present project status reports to clients and internal stakeholders, highlighting achievements, challenges, and next steps.

5. Resource Management:

- Work closely with project managers to allocate resources effectively and optimize team members' skills for maximum project efficiency.

6. Quality Control and Assurance:

- Review project deliverables to ensure they meet quality standards and align with client expectations.

- Conduct quality checks, identify areas for improvement, and implement necessary revisions.

7. Risk Management:

- Identify potential project risks and develop contingency plans to mitigate negative impacts on project timelines and outcomes.

8. Client Relationship Management:

- Foster positive relationships with clients by providing excellent service, addressing concerns, and addressing inquiries promptly.

9. Process Improvement:

- Collaborate with the team to identify opportunities for process enhancements, efficiency gains, and best practices.

Qualifications and Skills:

- Bachelor's degree in business, Project Management, or related field.

- 2-3 years of experience in project coordination within a digital agency or related industry.

- Strong organizational skills and attention to detail.

- Excellent written and verbal communication skills.

- Proficiency in project management tools and software.

- Ability to manage multiple projects simultaneously and meet deadlines.

- Problem-solving mindset and adaptability to changing project needs.

- Client-focused attitude with strong interpersonal skills.

- Preferably female candidates.

If you are a dedicated and experienced Project Coordinator with a background in digital agencies and a passion for driving successful project outcomes, we invite you to apply and join our team of professionals dedicated to delivering top-notch HR solutions to our clients.