EXECUTIVE, BUSINESS ADMIN

About Nsty Worldwide Sdn Bhd:
Nsty Worldwide Sdn Bhd is a leading vape manufacturer committed to delivering high-quality products and innovative solutions. Our team is dedicated to excellence and continuous improvement, ensuring our customers receive the best products and services in the industry.

Main Purpose of Job:
The Business Administrator is responsible for tracking and monitoring department-related tasks to ensure the efficient operation of business activities within Nsty Worldwide Sdn Bhd.

Key Responsibilities:

1. Budget Tracking:
   • Monitor and manage department budgets to ensure accurate and timely tracking of expenditures and financial records.
2. Project Entry & Monitoring:
   • Enter and oversee project details, ensuring they are progressing according to schedule and within budget.
3. Meeting Arrangement & Documentation:
   • Organize and arrange meetings, preparing agendas, and maintaining comprehensive documentation of meeting minutes and action items.
4. Monitoring POSM Order vs Actual:
   • Track Point of Sale Materials (POSM) orders, comparing planned orders to actual deliveries and ensuring discrepancies are addressed.
5. Sales Performance Tracker:
   • Maintain and update sales performance metrics, providing regular reports to the management team.
6. Sales Order Issuance Support and Related Statement of Accounts:
   • Support the issuance of sales orders and manage related financial records, ensuring accuracy and compliance with company policies.
7. Leads Management Tracking:
   • Monitor and track leads through the sales pipeline, ensuring timely follow-ups and accurate reporting.
8. Other Administrative Support:
   • Provide additional administrative support as required, contributing to the smooth operation of the department.

Key Performance Objectives:
(To be discussed with the reporting manager)

1. Achieve 100% completion on budget tracking and record maintenance.
2. Achieve 100% completion on project tracking and record keeping.
3. Achieve 100% completion on meeting minutes and action follow-up.
4. Achieve 100% completion on POSM tracking order and record based on the plan.
5. Achieve 100% completion on sales performance data and tracking.
6. Achieve 100% completion on sales ordering support and related statement of accounts.
7. Achieve 100% completion on leads management tracking.
8. Achieve 100% completion on other administrative support tasks as required.

Qualifications:

• Bachelors degree in Business Administration or a related field.
• Proven experience in a similar role, preferably in the manufacturing industry.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and other relevant software.
• Attention to detail and problem-solving abilities.