Admininstration Supervisor

Responsibilities:

• Oversees the daily administrative operations of the company.
• Coordinates communication with government offices and public authorities.
• Maintains company licenses, permits and official registrations.
• Coordinates office lease agreements and office administration.
• Supervises office maintenance, repairs and facility management.
• Manages office supplies, equipment and inventory.
• Handles procurement of office equipment, furniture and operational materials.
• Obtains quotations from suppliers and negotiates pricing and purchasing agreements.
• Coordinates relationships with local vendors and service providers.
• Oversees company vehicles, transportation arrangements and logistics when applicable.
• Coordinates travel arrangements, hotel reservations and transportation for visitors and employees.
• Supports expatriate employees regarding administrative requirements.
• Supervises reception, office assistants, drivers and other administrative staff.
• Coordinates company insurance policies and related documentation.
• Maintains company records and administrative documentation.
• Assists Finance and Human Resources departments in administrative matters.
• Ensures compliance with company administrative procedures and policies.
• Coordinates office health, safety and security requirements.
• Supports company events and internal organizational activities.
• Performs any other administrative duties assigned by Management.
  Coordinate with banks regarding company administrative matters.
• Coordinate visa, residence permit and immigration documentation.
• Maintain relationships with government authorities and regulatory bodies.
• Support company legal and compliance procedures.
• Coordinate office expansion projects.
• Manage office operational budget.
• Prepare monthly administrative reports for the CEO.
• Supervise purchasing approvals and vendor performance.
• Ensure compliance with company policies and local regulations.

Requirements:

• Experience in office administration
• Knowledge of company administrative procedures
• Experience with procurement and purchasing
• Ability to manage office supplies and equipment
• Experience with facility management
• Knowledge of local regulations
• Experience with budget management
• Ability to prepare administrative reports
• Experience with vendor management