Job Openings Bookkeeper

About the job Bookkeeper

MOVE Your Business is proud to represent our client, a U.S.-based electronics contract manufacturer specializing in PCB assembly, cable harnesses, box builds, and end-to-end production for any volume across industries like aerospace, medical, defense, and consumer electronics. With a focus on quality, transparency, and rapid prototyping, NPI delivers agile, customer-centric solutions and long-term partnerships for high-mix, low-volume manufacturing.

On behalf of our client, we are seeking a Bookkeeper to manage day-to-day finance operations and support the broader accounting team. This hands-on role ensures accurate and timely management of accounts payable, accounts receivable, and general ledger activities while providing actionable insights to leadership. You'll handle high-volume transactions, maintain reconciliations, support month-end close, track financial variances, and assist with process improvements all while following established procedures to ensure accuracy and efficiency.

Benefits:

  • Competitive salary
  • Strong support system
  • Health benefit ($30/month)
  • Training materials for upskilling provided
  • Paid holiday leaves (depending on the holidays that the client observes)
  • Paid sick leaves (sick leave convertible to cash if perfect attendance)
  • Paid planned leaves
  • Internet Allowance ($25/month)

Key Responsibilities:

Accounts Payable & Purchasing Flow

  • Process 2030 purchase orders per day: match POs, bills, and receipts; maintain accurate three-way match where applicable.
  • Enter and approve bills in Bill.com; manage payment runs and vendor terms; resolve discrepancies quickly.
  • Maintain vendor records, W-9s, and 1099 support accurately and up-to-date

Accounts Receivable & Cash Application

    • Generate and send invoices; post ACH/check receipts; apply payments and maintain up-to-date aging.
    • Run soft collections: send friendly reminders, statements, and follow-ups; escalate when appropriate.

    Payroll Processing & Support

    • Process payroll accurately and on time, ensuring compliance with applicable regulations.
    • Maintain accurate employee payment records and related documentation.

    General Ledger & Month-End Close

    • Daily QBO upkeep: bank/credit card reconciliations, accruals/deferrals, prepaid and fixed-asset schedules.
    • Complete month-end close and deliver timely financials (P&L, Balance Sheet, Cash Flow) with tie-outs and supporting documentation.

    Financial Reporting & Variance Analysis

    • Build reliable reporting that compares month-over-month and vs. trend.
    • Flag anomalies (e.g., utilities, COGS, overhead) with concise what/why/so-what notes and suggested next steps.

    Payroll/Benefits Coordination

      • Coordinate with ADP for payroll inputs; upload required reports to the 401(k) portal.

      Process Improvement & Enablement

      • Document workflows; reduce manual touches; leverage automation and AI where safe and effective.
      • Partner on future ERP accounting enablement/migration once core responsibilities are stable.

      Adhoc Responsibilities

      • Support finance-related requests from leadership, including ad hoc reporting or analysis.
      • Assist with audits, tax filings, and regulatory compliance as needed.
      • Support cross-departmental projects requiring accounting or process insights.
      • Any other finance or operational tasks as assigned to ensure smooth business operations,

      Tools to be used:

      • QuickBooks Online (QBO)
      • Bill.com
      • Banking portals/credit cards
      • ADP (coordination; inputs mostly automated)
      • 401(k) provider portal
      • Excel/Sheets; basic BI/reporting preferred

      Requirements & Qualifications:

      • 2- 3+ years in bookkeeping/staff accounting with high-volume AP/AR (manufacturing/distribution experience a plus).
      • Confident in QBO + Bill.com; strong, accurate reconciliations and month-end closes.
      • High attention to detail, ownership mindset, and reliable follow-through.
      • Comfortable prioritizing in a fast-moving purchasing environment (e.g., multiple daily component orders).
      • Able to translate numbers into actionable insights (clear variance commentary).
      • Process-minded: you document, simplify, and automate where sensible.
      • Professional, responsive communication; able to work Central Time hours.
      • Two professional references and a valid criminal background check issued within the last 60 days are required for all successful applicants.
      • Completion of intake paperwork, including submission of a valid tax identification number (e.g., Social Security Number, Social Insurance Number, or the countrys equivalent), is required before onboarding.

      Work Schedule: Monday to Friday, 8:00 AM to 5:00 PM Pacific Standard Time (PST).

      Pay: $800 + $55 Allowance per month

      About Us:
      MOVE Your Business is an outsourcing company based in Southern California, dedicated to empowering both businesses and professionals. We connect growing companies with skilled virtual talent while creating meaningful, long-term opportunities for our team members. As a fast-growing player in the outsourcing space, we’re committed to building partnerships that drive success and to fostering a supportive, inclusive environment where our people can thrive and grow with us.


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