Job Openings Executive Assistant

About the job Executive Assistant

We are MOVE, a virtual employment agency that aims to be #1 globally by 2030. We place the top 1% of talent globally with companies that want to achieve more at a fraction of the cost. Our proprietary training and onboarding system guarantees results or our clients' money back. Check us out at www.moveyourbiz.com.

One of our clients is looking for a proactive, detail-oriented, and highly organized Executive Assistant to support the executive operations of a dynamic and growing organization. This remote position plays a key role in managing back-office operations, supporting customer engagement, and driving efficiency across day-to-day business activities. The ideal candidate is bilingual, tech-savvy, and capable of working independently while maintaining a customer-centric approach.


Note: We kindly ask that you submit your resume in English to help us understand your qualifications better. Looking forward to reviewing your application.

Benefits:

  • Competitive salary

  • Strong support system

  • Salary increase starting on your first year of employment (based on performance)

  • Monthly Performance Incentive (only for full-time roles | based on given metrics |can range from $40 - $50)

  • Health benefit ($30/month)

  • No computer activity monitoring

  • Training materials for upskilling provided

  • Paid holiday leaves (depending on the holidays that the client observes)

  • Paid sick leaves (sick leave convertible to cash if perfect attendance)

  • Paid planned leaves

  • Internet Allowance ($25/month)

Key Responsibilities:

  • Manage and maintain executive calendars, appointments, and travel logistics.

  • Coordinate meetings, prepare agendas, take accurate meeting minutes, and ensure timely follow-ups.

  • Handle sensitive and confidential information with utmost discretion.

  • Prepare reports, presentations, and correspondence on behalf of the executive team.

  • Act as liaison between executives and internal teams or external partners.

  • Monitor and respond to emails on behalf of executives, maintaining a professional tone and timely communication.

  • Oversee general administrative tasks, ensuring smooth back-office operations.

  • Support basic bookkeeping tasks, such as recording transactions and reconciling accounts.

  • Create, send, and track invoices, and follow up on outstanding payments.

  • Respond to customer inquiries in a timely and professional manner, both in English and Spanish.

  • Streamline operational systems, implementing new tools and processes to improve workflow efficiency.

  • Conduct research to identify tools, resources, and best practices to support operational goals.

  • Leverage AI tools to improve task automation and overall productivity.

  • Prescreen and qualify leads to assist in business development initiatives.

  • Ensure all interactions are handled with a customer-first mindset, reinforcing trust and satisfaction.

  • Support ad hoc tasks and special projects as needed by executives.


Requirements & Qualifications:

  • Experience: Minimum of 3 years in an executive assistant, operations support, or administrative role.

  • Technical Proficiency: Comfortable with tools such as QuickBooks or similar bookkeeping platforms; familiarity with AI productivity tools is a plus.

  • Excellent organizational and time management skills.

  • Strong written and verbal communication abilities.

  • Ability to manage multiple priorities in a fast-paced remote environment.

  • High level of professionalism and discretion when handling confidential information.

  • Proactive problem-solving skills with a can-do attitude.

  • Amenable to work Monday to Friday between 8 AM to 5 PM Pacific Time (PDT/PST)


Preferred Qualifications:

  • Languages: Fluent in English and Spanish, both written and spoken.

  • Experience supporting C-level executives or working in a virtual executive support role.

  • Knowledge of CRM tools, project management platforms, and cloud-based filing systems.

  • Background in customer service or operations support, particularly in bilingual environments.



    Pay: $900 + $55 Allowance per month
    Employment type: Full Time
    Working hours: Monday to Friday between 8 AM to 5 PM Pacific Time (PDT/PST)
    Note: This role is only available to candidates from the Philippines, Colombia, and Kosovo.

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