US Payroll Administrator

MOVE Your Business is proud to represent Geraci LLP, a nationally recognized law firm dedicated to serving private lenders across the United States. Geraci LLP provides legal services at every stage of the lending process—from drafting customized loan documentation to ensuring compliance with complex regulatory requirements and mitigating risk. With deep industry expertise, the firm advises clients on entity formation, licensing, litigation, documentation, and evolving regulatory challenges. Geraci LLP’s client-first approach is strategic, consistent, and tailored to meet the unique needs of every private lender.

On behalf of Geraci LLP, we are seeking a highly organized, detail-oriented US Payroll Administrator to support the team remotely. This role is responsible for managing end-to-end U.S. payroll processing, ensuring accuracy, compliance, and timely execution across all payroll functions.

This is a critical finance function requiring precision, confidentiality, and a strong understanding of U.S. payroll systems and regulations.

Benefits:

• Competitive salary
• Strong support system
• Salary increase starting in your first year of employment (based on performance)
• Health benefit ($30/month)
• Paid holiday leaves (depending on the holidays that the client observes)
• Paid sick leaves (sick leave convertible to cash if perfect attendance)
• Paid planned leaves
• Internet Allowance ($25/month)

Key Responsibilities

• Process bi-weekly and/or semi-monthly U.S. payroll using Gusto
• Maintain and reconcile payroll records in QuickBooks
• Ensure accurate calculation of wages, bonuses, commissions, and deductions
• Manage employee onboarding and offboarding in payroll systems
• Administer benefits, PTO tracking, and payroll-related adjustments
• Prepare and process payroll tax filings and ensure compliance with federal and state regulations
• Handle payroll-related inquiries from employees in a timely and professional manner
• Generate payroll reports for internal finance and leadership teams
• Support audits and ensure proper documentation and record-keeping
• Collaborate with HR and accounting teams to ensure alignment across systems
• Support firm-wide initiatives, process improvements, and administrative needs
• Perform other duties as required to ensure smooth operations across teams

Qualifications and Requirements

• Minimum 3+ years of experience processing payroll in the United States
• Hands-on experience with Gusto and QuickBooks (required)
• Strong understanding of U.S. payroll laws, tax regulations, and compliance requirements
• High level of accuracy and attention to detail
• Ability to handle confidential information with discretion
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Experience supporting professional services firms (law firm experience is an asset)
• Two professional references and a valid criminal background check issued within the last 60 days are required for all successful applicants.
• Completion of intake paperwork, including submission of a valid tax identification number (e.g., Social Security Number, Social Insurance Number, or the country’s equivalent), is required before onboarding.

Preferred (Not Required)

• Experience working with multi-state payroll
• Familiarity with law firm environments or professional services organizations
• Exposure to benefits administration and HR coordination

Working Hours:
Full Time (40 hours per week)
Monday through Friday 8 a.m. - 5 p.m. Pacific Time

Pay: $850 + $55 Allowance per month

About Us:
MOVE Your Business is an outsourcing company based in Southern California, dedicated to empowering both businesses and professionals. We connect growing companies with skilled virtual talent while creating meaningful, long-term opportunities for our team members. As a fast-growing player in the outsourcing space, we’re committed to building partnerships that drive success and to fostering a supportive, inclusive environment where our people can thrive and grow with us.