Executive Secretary

Key Responsibilities:

• Administrative Support: Provide comprehensive administrative support to the manager, including managing schedules, coordinating meetings, and organizing events.
• Communication: Communicate effectively and professionally in both English and French, ensuring clear and concise correspondence.
• Quotation Preparation: Prepare accurate and timely quotations for clients and projects.
• Supplier Management: Liaise with suppliers, manage procurement processes, and negotiate contracts and terms.
• Confidential Information: Handle and manage confidential information with the utmost discretion and integrity.
• Report Preparation: Prepare detailed reports and presentations using MS Excel and Word, ensuring accuracy and attention to detail.
• Documentation: Maintain organized records and files, ensuring easy retrieval and secure storage of important documents.

Qualifications and Skills:

• Experience: Minimum of 4-5 years of experience in a similar role, demonstrating a proven track record of providing high-level administrative support.
• Language Proficiency: Strong written and verbal communication skills in both English and French.
• Technical Skills: Proficiency in MS Excel and Word, with the ability to create detailed reports, spreadsheets, and presentations.
• Organizational Skills: Exceptional organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Attention to Detail: High attention to detail, ensuring accuracy in all tasks and documents.
• Driving License: A valid driving license is a plus, providing flexibility for travel and errands if needed.

Benefits:

• Competitive Salary: Attractive remuneration package commensurate with experience and qualifications.
• Medical Insurance: Comprehensive medical insurance coverage.
• Pension Plan: Inclusive pension plan for long-term financial security.

Location: Forest Side, Curepipe

Working Hours: Monday to Friday, 08:30 AM to 5:00 PM
Availability: Must be free on Saturdays if required; thrice per year available on weekends for special events.