Administrative Officer

Duties and Responsibilities:

Administrative Work related to HR activities

1. To maintain up to date all Employees files (eg. Contract of Employment / ID Numbers / EDF)

2. To properly maintain attendance data and record leaves for all branch employees.

3. To accurately compile all required data for calculation of wages and maintain payroll information for site personnel.

4. To keep records of monthly CSG deductions and PAYE return.

5. To proactively deal with labour related issues for Site employees .

6. To keep updated with all labour laws, (eg. The Workers’ Rights Act 2019, The Data Protection Act) and take appropriate action in case of changes in the laws.

7. To ensure that all legal procedures are finalised (eg.Work Permit / Occupational Permit) for expatriate workers.

8. To organise all travel requirement (flight, visas and accommodation)

Administrative Work related to Accounting activities

1. To effectively deal with accident insurance claims by taking all appropriate actions.

2. To ensure that all licenses /insurances (company, motor vehicles, etc) are being timely renewed.

3. Manage petty Cash: compile amounts in and out and provide a report to the Accountant.

4. Bank Cash book return

5. Prepare instructions for bank transfers and send for approval.

Administrative work related to Reception and other activities of the organisation

1. To liaise with IT section and technical team to ensure that all office equipment are operational - eg. photocopy equipment, fax machine, printers or other communication system.

2. To follow up on data office management and filing.

3. Effectively deal with all import and export procedures.

4. Procurement: To input on system all data and details of purchases and sales.

5. To coordinate schedules and plan calendar of Director

6. To handle incoming calls, email, faxes and post.

7. To meet and greet all visitors and promptly handle enquiries and request for assistance

Education: HSC with good results in English - Maths Accounts

Microsoft Office : Word Excel - PowerPoint

Experience: 2 - 3 years in administration field

Basic bookkeeping experience would be an advantage

Personal Attributes / Skills

• Good attendance and punctuality always.

• Is proactive and proposes solutions to problems to the Manager.

• Can be relied upon - is Polyvalent & flexible - able to multitask

• Strong communication skills

• Good organisation, time management and scheduling skills

• Participate actively with colleagues and build good work relationship.