Administrative and Statutory Assistant

Purpose of the Role: The Administrative & Statutory Assistant plays a vital role in supporting the organization by providing comprehensive administrative support and ensuring adherence to legal and regulatory requirements.

Key Responsibilities:

1. Application and Renewal of Licenses and Trademarks:
   • Compile necessary documentation and information for license and trademark applications.
   • Prepare and submit applications for new licenses or renewals.
   • Monitor renewal dates and ensure the timely renewal of licenses and trademarks.
2. Renewal of Insurance Policies:
   • Review existing insurance policies and coverage.
   • Coordinate with insurance providers to facilitate policy renewals, ensuring all insurance coverage is current.
3. Coordination of Receptionist and Attendant Duties:
   • Schedule and oversee receptionist and attendant responsibilities.
   • Address and resolve any issues or complaints related to reception services.
4. Data Protection Compliance:
   • Implement and maintain data protection policies and procedures.
   • Ensure the organization's adherence to data protection regulations.
5. Board Meeting Preparation:
   • Coordinate logistics for board meetings, including scheduling and preparing agendas.
   • Follow up on action items and resolutions from board meetings.
6. Preparation of Resolutions:
   • Ensure that resolutions comply with legal requirements and corporate governance standards.
   • Collaborate with legal counsel as necessary to finalize resolutions.
7. Liaison with Banks for Corporate Changes and KYC Procedures:
   • Communicate with banks regarding corporate accounts, fees, and other related matters.
   • Ensure that Know Your Customer (KYC) procedures are current and compliant.
8. Liaison with Regulatory Authorities and Related Parties:
   • Serve as the primary point of contact for regulatory authorities and government agencies.
   • Promptly and accurately respond to inquiries and requests from authorities.
   • Coordinate with external parties, including auditors, legal counsel, and consultants, as required.
9. Adherence to Sustainability Practices:
   • Comply with all sustainability commitments and practices implemented within the business units.

 Qualifications:

• Bachelor's degree in Law & Management or a related field
• Proficiency in Microsoft Office Suite.
• Excellent communication and writing skills.

 Experience:

• A minimum of 2 years of experience in a similar role, such as Administrative Assistant or Legal Assistant.