Ergonomic Specialist

Job Title: Ergonomic Specialist
Job ID: 1256
Location:  Rochester, New York 14625
Job Type: Contract Only
Contract Duration: April 7, 2025 - July 18, 2025
Work Hours: Monday to Friday, 8:00 AM - 5:00 PM
Standard Hours Per Week: 40 hours

Job Summary:

The Ergonomic Specialist will ensure internal procedures regarding employee absences, including wage continuation and tracking of time off, comply with federal/state laws, mandates, and company standards. This role will provide guidance to managers, safety representatives, and employees on ergonomic safety, workers' compensation, and return-to-work initiatives aimed at maximizing productivity and reducing injury-related absences.

Key Responsibilities:

• Ergonomic Assessments: Conduct on-site and telephonic assessments of employee workstations to address discomfort and reduce the risk of injury.
• Ergonomic Program Coordination: Coordinate a companywide network of safety representatives, including recruitment, recognition, and the creation and implementation of a robust communications strategy.
• Data Management & Reporting: Maintain accurate records of ergonomic discomfort and workplace injuries, ensuring safety/ergonomics issues are addressed. Provide data for continuous safety program improvements.
• Absence Management: Enter and maintain accurate data in the appropriate databases to ensure compliance with absence management laws. Coordinate with internal IT to restore access for employees returning from leave.
• Return to Work Support: Assist in the return-to-work placement process by supporting stay-at-work/return-to-work initiatives and developing ergonomic accommodations.
• Communication & Guidance: Respond to team emails, calls, and faxes with first-call resolution. Maintain a copy of all communications in employee files and send surveys to managers regarding employees returning to work.
• Collaboration: Provide procedural guidance and support to internal and external partners, including collaborating with Benefits and HR teams to make decisions about employment status and program enhancements.
• Oracle HRIS Management: Assist in test planning and updates for the Oracle HRIS system and use Business Objects reports to manage and coordinate reporting changes.
• Legislative Awareness: Keep current on changes in legislation and industry trends in disability and leave management.
• Safety Program Oversight: Oversee health and safety initiatives such as the Driver Safety Program and collaborate cross-functionally with wellness and safety teams.
• Program Development: Assist in the development of reports and tools to partner with Benefits and HR partners, and implement wellness and safety programs and events.

Qualifications:

• Experience:

  • Preferred: 2+ years of experience in welfare benefits or general HR, with experience in leave of absence management and the Americans with Disabilities Act (ADA) and family leave provisions.
  • Preferred: 1 year of experience in safety and ergonomics.

• Skills & Abilities:

  • Strong verbal communication, listening, and interpersonal skills.
  • Excellent analytical and problem-solving skills.
  • Project management experience.
  • Proficiency in Excel, Word, and Oracle.
  • Ability to collaborate with multiple teams and departments to implement solutions.

• Certifications:

  • Certified Office Ergonomics Evaluator (1-year experience preferred).

Additional Information:

• First Day Instructions: Contact to ask for details upon arrival.
• Travel Requirements: No travel required.
• Driving Requirement: No.
• Pay Type: Hourly.