Associate Executive - Supply Chain

Job Description

• Item Creation Data
  - Responsible for maintaining accurate and comprehensive item records in the ERP system
  - Ensure that each item is created with the correct categorization, supplier linkage, and master-data governance to support procurement, inventory, and sales processes

• Bank Guarantee Creation
  - Responsible for managing the end-to-end process of issuing, monitoring, and renewing bank guarantees
  - Ensure that guarantee requests align with tender requirements and corporate policy, and that all documentation is accurately completed, approved, and submitted to the appropriate banking partners

• Goods Receiving & SIN Coordination
  - Ensure accurate and timely intake of inbound goods at the MIT warehouse and manages the Site Installation Note (SIN) process for customer handovers
  - Verifying shipments, generating Goods Received Notes (GRNs), and coordinating site readiness and SIN documentation with customers

• Report Generation & Filing
  - Responsible for preparing, validating, and archiving key financial and operational reports on a regular cadence
  - Ensure that critical registers and analytical reports such as monthly costing, LC and guarantee registers, GRIR reconciliations, and advance payment tracking are accurate, timely, and compliant with internal policies

• Finance Operations & Reconciliation
  - Responsible for preparing and delivering critical financial reconciliations
  - Coordinate tax-related documentation
  - Manage guarantee invoices with banking partners, and overseeing bring-down payment workflows through to Goods Received Note (GRN) completion
  

Person Specification

• Bachelors Degree in Supply Chain or Management
• 01 - 02 years of working experience in a similar capacity
• Ability to work under tight timelines and adapt to schedule changes
  
• Strong attention to detail especially in matching serial numbers and shipment records
• Excellent analytical, problem-solving, organising skills and 
• Proficiency in ERP systems & ERP inventory modules, general ledger reconciliation and MS Excel
• Familiarity with data-governance principles, naming conventions, and taxonomy structures
• Effective communication skills for collaborating with suppliers, category managers, IT teams, audit teams, tax specialists, internal stakeholders and external banks
• Ability to manage multiple tasks and priorities with a focus on data accuracy and timeliness
• Familiarity with bank guarantee instruments and relevant regulatory frameworks
• Ability to manage multiple guarantee files under tight deadlines and ensure audit compliance
• Basic understanding of shipping documentation (AWB, packing list) and GRN procedures
• Familiarity with document-management systems and basic workflow automation is a plus
  
• Familiarity with trade-finance instruments (bank guarantees) and associated tax treatments