Secretary / Trainee Secretary

About the Role

We are seeking a proactive and organized individual to join our clients team as a Secretary (or Trainee Secretary for school leavers). This role plays a key part in supporting sales and service operations, coordinating with customers and suppliers, and ensuring efficient office documentation.

What Youll Do

• Support the sales team by coordinating import processes for machinery, consumables, and spare parts.
• Communicate with local customers and foreign suppliers regarding quotations, orders, and invoices.
• Process purchase orders, prepare dispatch notes/invoices, and coordinate delivery or collection.
• Assist in following up overdue payments and maintaining accurate records.
• Coordinate after-sales service issues with sales staff, service members, and suppliers.
• Maintain both digital and physical records for projects, customers, and suppliers.
• Prepare reports and assist with tender/bid documentation when required.

What Were Looking For

• Excellent communication skills (English proficiency will be an advantage).
• Strong organizational skills with the ability to prioritize and meet deadlines.
• Proficiency in MS Office (Word, Excel, Outlook).
• Ability to adapt, multitask, and support urgent requirements when needed.
• School leavers are encouraged to apply (offered as Trainee Secretary with training and an allowance).

If you are interested, please send your CV to jobs@mindplus.global