Accounting Specialist

About Us:

With over 20 years of IT consulting expertise, we specialize in delivering innovative solutions to mission-critical systems, enabling enhanced business performance for our clients. Recognized by Gartner for our leadership in emerging technologies such as Blockchain, we consistently drive forward with cutting-edge solutions.

Job Overview:

We are seeking a detail-oriented and analytical Accounting Specialist to manage and oversee accounts payable, accounts receivable, and general ledger processes. The role requires retail industry experience, a deep understanding of financial systems, and the ability to handle large volumes of transactions effectively. The candidate will collaborate closely with internal teams to ensure financial accuracy and compliance with industry regulations.

Key Responsibilities:

Accounts Payable:

• Efficiently process a high volume of supplier invoices and credits, accurately matching them against Purchase Orders upon receipt of goods in the warehouse.
• Timely and precise processing of freight and duty invoices to ensure smooth operations.
  
• Conduct weekly and monthly payment runs to suppliers via our ERP software and banking platforms, ensuring accuracy and compliance.
• Regularly reconcile supplier statements, addressing discrepancies swiftly to maintain financial integrity.
• Uphold delegation of authority and company approval policies by promptly forwarding unauthorized invoices to the appropriate team member for necessary approvals.
• Manage month-end closing processes, including journal entries, to ensure accurate financial reporting.
• Cultivate strong relationships with key stakeholders within finance, product, buying, and purchasing teams, facilitating seamless communication and cooperation.
• Respond promptly to employee and creditor inquiries, diligently following up on any outstanding items with the respective personnel.
• Maintain well-organized filing systems for unpaid invoices and payments, ensuring systematic
• archiving at month and year-end.
  
• Stay vigilant to recognize and prevent fraudulent payment requests, safeguarding the organizations assets.
  
• Adhere to company protocols regarding changes in supplier bank details with utmost diligence.
  
• Proactively identify areas for process improvement and present insightful suggestions to the Finance Manager.

Accounts Receivable:

• Process and reconcile daily cash, credit cards, cheques, and direct deposits.
• Answer and resolve debtor queries and conduct account reconciliations.
• Prepare and complete month-end processes.
• Prepare and enter journal entries.
• Handle daily banking tasks.
• Apply receipts to debtor accounts on a daily basis.
• Maintain debtor files and credit applications.
• Apply journals and credits to debtor invoices.
• File customer correspondence, remittance advices, and other relevant documents.
• Open new accounts, including obtaining credit references, performing checks, and securing director guarantees. Distribute new account literature.
• Refer potential bad debts to management for further action (e.g., no supply, debt recovery).
• Conduct end-of-month processing, including the preparation of month-end reports and statements.
• Distribute end-of-month reports and statements to managers and debtors.

Qualifications:

• Bachelors degree in Accounting, Finance, or related field.
• Proven experience in AP, AR, and GL functions within the retail industry.
• Proficiency in accounting software (e.g., SAP, Oracle, QuickBooks) and MS Excel.
• Strong analytical skills and attention to detail.
• Excellent communication and interpersonal skills.

Preferred Skills:

• Familiarity with retail accounting principles, including inventory accounting.
• Experience handling large volumes of transactions and multi-location operations.
• Knowledge of taxation and compliance requirements for retail businesses.

What We Offer:

1. Leadership Opportunities: Shape the future of recruitment in a thriving organization.
2. Training and Development: Access to continuous learning and professional development programs.
3. Competitive Compensation: Enjoy a salary package that rewards performance and expertise.
4. Supportive Work Culture: Be part of a team that values collaboration, innovation, and growth.

If you are interested, please submit your CV to jobs@mindplus.global or apply below.