6530 - Assistant Procurement Executive

Company Overview 

The company is a global provider of mechanical solutions specializing in various manufacturing processes, including metal stamping, metal fabrication, injection molding, and high-level assembly. With a significant presence in Johor Bahru, Malaysia, the company operates in a facility that spans approximately 400,000 square feet. It is certified with ISO 9001, ISO 14001, ISO 13485, and IATF 16949, ensuring high standards in quality and environmental management.

The company offers a range of services, such as progressive and stage metal stamping, soft tool metal fabrication, plastic injection molding (including clean room capabilities), mold-and-die manufacturing, CNC machining, and various welding techniques. Additionally, it provides powder and wet painting, decorating, and value-added assembly and integration services.

Job Description

• Sourcing Suppliers: Research and identify potential suppliers/vendors. Obtain price quotations and negotiate terms and conditions. Maintain a comprehensive supplier database.
• Purchase Order Management: Assist in the creation and processing of purchase orders. Review purchase orders for accuracy and completeness. Track and monitor order status to ensure timely delivery.
• Vendor Communication: Liaise with suppliers to resolve order discrepancies or issues. Communicate delivery schedules and expectations to suppliers. Maintain positive relationships with vendors.
• Inventory Control: Monitor and update inventory levels to avoid stockouts. Assist in conducting regular stock counts and reconciliation. Coordinate with relevant departments to manage surplus or obsolete inventory.
• Documentation and Record-Keeping: Maintain accurate procurement records, including purchase orders and contracts.Organize and file procurement documents for easy retrieval. Prepare reports and summaries as needed.
• Compliance and Policy Adherence: Ensure compliance with company procurement policies and procedures. Assist in the evaluation and qualification of new suppliers. Stay up-to-date with procurement regulations and industry best practices.
• Cost Control: Assist in cost analysis and cost-saving initiatives. Identify opportunities for cost reduction without compromising quality.
• Administrative Support: Provide administrative support to the procurement team as required. Schedule meetings, maintain calendars, and assist with correspondence
  

Job Requirements

• Bachelor's degree in Business, Supply Chain Management, or a related field (or equivalent work experience).
• Proven experience as a procurement assistant or in a similar role is a plus.
• Familiarity with procurement software and tools is an advantage.
• Strong analytical and problem-solving skills.
• Excellent communication and negotiation abilities.
• Attention to detail and a high level of accuracy.
• Ability to work independently and as part of a team.
• Strong organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Knowledge of procurement regulations and best practices is preferred.