Admin Executive

Job Purpose:

Overseeing daily office operations and providing support for general functions, including preparing reports and assisting with HR-related tasks. Responsibilities include handling assigned administrative duties, managing facility maintenance, overseeing office supplies, supervising sub-contractors, and coordinating with third-party vendors. The role also involves contributing to departmental planning and policy development.

Duties and Responsibilities:

• Managing day-to-day functioning of offices and showrooms
• Overseeing the set-up of new office and/or office relocations
• Negotiating and arranging the purchase of office supplies, office equipment, furniture
• Participating in the preparation of the administration budget and monitoring financial performance against the budget
• Preparing and maintaining reports and MIS
• Supporting HR department with onboarding and off-boarding, including visa processing, attending to immigration and labor office issues, insurance
• Staying informed on and updating management about new rules and regulations related to labor, immigration, free zones, etc. issued by local govt. authorities
• Managing building operations, including security, maintenance & repairs at relevant locations
• Organizing & planning events and team-building   activities
• Management of the travel desk (visa, ticketing, hotel booking)
• Developing and implementation of policies and procedures for areas of responsibility
• Liaising with vendors and managing vendor agreements
• Providing adhoc support and assisting in special projects across department as needed

Skills required 

• Proven ability to multitask and prioritize effectively
• Proficient in MS office suit (word, excel, PPT, outlook)
• Experience in using ERP
• Process mapping and optimisation
• Ability and commitment in delivering to strict deadlines without compromising quality
• A natural aptitude for mathematics and statics
• Ability to think analytically, critically, and logically
• Attention to detail and zero error