HR Administrator (Senior)

HR Administrator

Core HR Administration

Employee Lifecycle Administration

• Prepare employment contracts & contract variations
• Issue probation letters, confirmation letters, warnings
• Maintain employee files (digital + compliance records)
• Track probation dates and reminders
• Process resignations & exit documentation
• Offboarding checklists

Recruitment Support

• Post job ads
• Screen CVs
• Schedule interviews
• Conduct initial screening calls
• Reference checks
• Prepare offer letters
• Coordinate onboarding paperwork

(Usually they support — not lead — hiring decisions.)

Onboarding & Offboarding

Onboarding

• Collect ID, tax, superannuation details
• Send welcome packs
• Set up HRIS records
• Coordinate IT setup
• Track completion of induction modules

Offboarding

• Prepare termination letters
• Calculate final pay data for payroll
• Conduct exit surveys
• Recover company assets checklist

Payroll & Leave Administration Support

(They support payroll, not run it unless specifically trained.)

• Track leave balances
• Update payroll changes (salary increases, bonuses)

Compliance & Documentation

• Maintain HR policies
• Track visa status (if applicable)
• Monitor compliance deadlines
• Maintain training records
• Document performance reviews
• Keep audit-ready employee records

Performance & Probation Support

• Track probation review dates
• Send manager reminders
• Prepare review templates
• Document performance improvement plans (PIPs)
• Draft warning letters

HR Reporting

• Headcount reports
• Leave reports
• Attrition reports
• Absenteeism reports
• HR metrics dashboards

Employee Support

• First-line HR queries
• Policy clarification
• Leave queries
• Benefits administration support
• Update employee records