Job Openings Accounts Receivable Officer

About the job Accounts Receivable Officer

JOB TITLE: Accounts Receivable Officer

DIRECT REPORTS:

SUPERVISOR/MANAGER: Financial Controller

SUMMARY OF ROLE: The role of the Accounts Receivable Officer is to ensure that Rombola Family Farms receives payments for goods and services and records these transactions accordingly, by verifying and posting receipts and resolving any discrepancies. This position will also be involved with reconciling and reinvoicing rejected orders.

INDIVIDUAL ROLE ACCOUNTABILITIES:

Accountability

Key activities

Management accounting support.
  • Provide brief commentary on weekly cash receipts and debtor cashflow projections.
  • Support Finance Function with ad-hoc reporting.

Revenue processing and customer management.
  • Import grower returns invoices into the accounting system and generate sales invoices.
  • Import customer rejections and credits and overseeing subsequent system processing.
  • Process customer credit notes and investigate validity of credit.
  • Oversee the processing, receipting and allocating payments to accounts receivable ledger.
  • Generate and send customer statements.
  • Verify discrepancies and resolve customer billing issues.
  • Ensures customer queries are investigated and resolved on a timely basis.
  • Investigates and rectifies outstanding unallocated payments.
  • Review outstanding aged debts and resolve with the assistance of the sales team.
  • Prepare accounts receivable reconciliations.
  • Maintain customer master data.

Act in best interests of the company.
  • Act in the best interests of the company at all times.
  • Refrain from acting or giving the appearance of acting contrary to the interests of the Company.
  • Use your best endeavours to protect the good name and reputation of the company, the Director and Staff.
  • Perform your duties to the best of your ability and energy.
  • Uphold the highest level of confidentiality in regard to the company, associated companies and customers.

Work health and safety and management system compliance
  • Report all incidents, hazards, near misses and unsafe work practices
  • Ensure all policies, procedures, safe work practices and safe work procedures are followed.
  • Promote safe attitudes and work practices.
  • Participate in toolbox talks, contribute to the team’s safety and productivity.
  • Co-operate with the management team to ensure the Companies compliance with the duty of care of its employees.

General.
  • Perform all other duties as required.

QUALIFICATIONS, SKILLS & EXPERIENCES REQUIRED:

  • At least 12 months related experience and may have, or be undertaking, a formal qualification in Accounting or Business.
  • Relevant experience in accounts receivable in a fast-moving business environment.
  • Understanding of spreadsheets and reconciliation procedures.
  • Strong administrative and procedural skills.
  • Excellent attention to detail.
  • Initiative and integrity.
  • Team player.
  • Flexibility in hours worked to achieve operational targets.
  • A current driver’s licence.

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