Facilities Assistant

Implements House Rules and Regulations and other FaCS Policies of the Company
Encodes and updates all the incurred expenses of the Department through the department expense tracker
Assist in monitoring the Office Supplies stocks and accurately distributing the required items to the stakeholders
Ensures optimal utilization of resources to avoid unnecessary OT and wastage
Assist in sourcing and coordinating with different vendors in providing quotes and tenders
Perform daily physical site rounds to ensure that FaCS process and standard is adhered
Assist in the training sessions for emergency preparedness, confined spaces, electrical safety, machine guarding, etc.
Provide investigative data for analysis of breakdowns and ensure that thre required action items are resolved
Ensures adherence to the Asset Management Policy
Shall assist in conducting the site physical asset count
Responding appropriately to emergencies or urgent issues as they arise
Ensures strict implementation of physical security controls
Sending of necessary reports as required to support the core business needs
Assist in monitoring Inventory items and prepares Inventory Management report
Complete Purchase Requisitions and Requests for payment promptly and accurately
Maintains inventory by checking stock to determine inventory level; anticipating needed
supplies; placing and expediting orders for supplies; verifying receipt of supplies.
Coordination of activities with building personnel and vendors.
Management of vendors to ensure they are meeting the business requirements.
Assists local and remote facility moves and set-up (as needed), with prior coordination with
RM's.
Knowledgeable with the seat plan and arrangement with proper coordination to IT.
Arrange and schedule facility maintenance (i.e. Pest control, AC cleaning, Carpet cleaning)
and repairs. (to be done quarterly)
Direct coordination with existing contractors, if with Site construction/renovation.
Maintains the furniture inventory, to be updated regularly.
Attends to clients and staff concerns/issues regarding facilities.
Coordinates with Utility/Maintenance personnel regarding issues or incidents concerning the Office premises and Facilities

• Other duties and responsibilities assigned by the immediate or reporting manager