Finance and Administration Assistant

Finance Duties:

• Assist in maintaining accurate financial records and updating accounting systems.
• Reviewing and chasing aged debtors.
• Process invoices, expense claims, and payments.
• Reconcile bank statements.
• Support payroll processing, including absence verification.
• Liaise with external accountants and auditors as needed.

Administration Duties:

• Provide general administrative support to the finance and office teams.
• Maintain filing systems, ensuring all records are properly stored and accessible.
• Manage supplies and liaise with suppliers.
• Assist in coordinating meetings, travel arrangements, and other company events.
• Handle correspondence, emails, and phone calls related to finance and administration.

Compliance & HR Support:

• Assist with maintaining compliance records, including health and safety or HR documentation.
• Support HR with onboarding paperwork, visa's, medical and employee records management.

KEY BEHAVIOURS: 

• Attention to Detail: Ensuring accuracy in financial data, reports, and administrative tasks, with a focus on preventing errors.
• Organization and Time Management: Prioritizing tasks effectively and meeting deadlines for both finance and administrative duties.
• Proactivity and Initiative: Taking ownership, solving problems, and suggesting process improvements.
• Confidentiality and Integrity: Handling sensitive information responsibly, maintaining standards and compliance.
• Collaboration and Communication: Working well with others and communicating clearly with internal and external stakeholders.