Travel and Entertainment (T&E) Expense Report Auditor

Department: Shared Services Accounts Payable

Reports to: Accounts Payable Lead and Shared Services Manager

Job Summary

Position Overview

The T&E Expense Report Auditor reviews employee expense reports and corporate card transactions for policy compliance, accuracy, appropriate supporting documentation, and valid business justification. The position identifies spending anomalies, manages exception workflows, and ensures timely and compliant reimbursements.

Essential Job Functions and Duties

Expense Report Auditing and Verification: Review and audit high-volume or complex employee T&E claims for accuracy, completeness, and corporate policy alignment. Verify itemized receipts, tax calculations, general ledger (GL) coding, and appropriate management approval levels. Validate business justifications and confirm expenses comply with company policies and applicable regulatory guidelines (e.g. IRS or GAAP standards). Reject, flag, or adjust non-compliant, duplicate, or out-of-policy expense submissions with clear, documented feedback.

Corporate Card Reconciliation and Fraud Detection: Reconcile corporate credit card/purchasing card feeds against submitted expense documentation. Monitor transactions to detect irregular spending patterns, policy circumvention, personal use of corporate funds, or other questionable transactions. Investigate card discrepancies and escalate chronic delinquency, repeat violations, or suspected fraud to finance leadership.

Policy Compliance and Process Improvement: Interpret T&E policy guidelines for edge cases, exceptions, and manager override requests. Maintain accurate audit logs, exception records, and files to ensure complete audit readiness for internal and external reviews. Analyze spending trends to recommend policy updates, process automation, or workflow efficiencies to management.

Stakeholder Communication and Support: Serve as the primary point of contact for employee and manager inquiries regarding expense policies and reimbursement status. Provide guidance and training to staff and approvers on expense platforms and correct reporting procedures. Partner cross-functionally with Finance, Accounts Payable, HR and IT to resolve processing bottlenecks and system data discrepancies.

Service Delivery: Meet established service level expectations for T&E processing, exception resolution, employee/manager responsiveness, and month-end close activities while maintaining a high degree of accuracy and quality.

Reporting/KPIs: Monitor and report on key T&E performance metrics, including audit cycle time, backlog and aging, first-pass approval rates, policy violations, audit accuracy, and receipt/documentation compliance. Identify trends and performance gaps and support corrective actions and process improvements as appropriate.

Required Qualifications

• Associate or bachelor’s degree in accounting, finance, or related field.

• Minimum of five years of T&E expense audit experience in an accounting role, preferably in a multi-regional and multi-currency organization.

• Demonstrated ability to communicate well, both written and verbally, and to work with others across the organization to accomplish the objectives of the role and team.

• Customer service skills and professional communication skills for supporting employees, managers, and other internal stakeholders.

• Strong attention to detail, ensuring controls are operating effectively, and all T&E Expense and credit card accounts are reconciled timely.

• Experience working under a monthly accounting close timetable and ability to meet deadlines.

• Self-directed professional who takes ownership, demonstrates accountability, and actively pursues continuous learning.

• Continuous improvement mindset with a focus on increasing process efficiency, strengthening controls, and enhancing service delivery.

• Experience working with ERP or accounting systems such as Oracle, SAP, NetSuite or similar platforms.

• Intermediate knowledge of MS Office Suite, including use of Excel pivot tables, VLOOKUP, and some advanced functions where necessary.

• Fluency with the Spanish language a plus but not required.

Working within a Shared Service environment provides opportunities to interact with and work across multiple accounting functions and with other teams around the world.

About Boart Longyear

Established in 1890, Boart Longyear is the world’s leading provider of drilling services, drilling equipment, and performance tooling for mining and drilling companies. It also has a substantial presence in aftermarket parts and service, energy, mine de-watering, oil sands exploration, production drilling, and down-hole instrumentation.

Boart Longyear is headquartered in Salt Lake City, Utah, USA. Boart Longyear has operations in United States, Canada, Australia, Chile, Germany, Poland and several countries in Africa.