Administrative Assistant

Perform general office duties and perform basic bookkeeping work

Manage and maintain executives’ schedules and book travel arrangements as needed

Prepares and files reports, memos, letters, and other documents

Perform photocopying and other production services

Assist in coordinating special events and projects

Attend meetings to record minutes

Gather in-house crew hours and submit them to HM for processing.

Manage new-hire onboarding, including HireRight, system access, and laptop setup for training.

Collect daily production sheets and paper as-builts from in-house crews.

Create Charter‑compliant as-builts (colors, codes, survey data, CRQ numbers) using production sheets, Fulcrum entries, field as-builts, and coordination with Construction Managers.

Assign and debrief production for in-house crews.

Verify that as-builts align with production entered and that all billing codes are correct.

Validate NTP values against production quantities.

Upload completed as-builts into the tracker under the appropriate job numbers.

Distribute daily production reports and paper as-builts to the appropriate stakeholders for next steps

Coordinate with in-house staff and contractors via email to gather billing information required for Charter-standard as-builts.

Revise as-builts as required by MasTec Finance or Charter during the approval process.

Receive NTPs/WOs from team members and request SR numbers as needed.

Submit SR requests via Google Form and upload NTPs for entry into Oracle for new BAU and RDOF jobs (Tampa & Winter Garden).