Accounts Payable Officer

Job Category:

• Non-Supervisory
• Supplier invoice entry input into AP­SAGE.
• Obtain approval for processing from Operational departments, or senior managers.
• Coding to be provided by Finance Team until such time as competence to code own materials is demonstrated. ·
• Altus Training (similar with Traffic) supplier invoices processing in AP ledger, and payment as per normal. ·
• New account applications with suppliers – credit application process. ·
• Mid and end of the month supplier invoice payment process in SAGE (book­keeping entry) – all types (DD, bank file, pay anyone, card top­up). ·
• Set­up and maintenance of Supplier details in AP database system.
• o Credit applications. ·
• Weekly supplier invoice payment When the invoice is deemed as urgent), and other payment settlements (mostly, for tax PAYG, Altus Training, and miscellaneous items). ·
• Employee­related payments:
• Child support, CEPU, Workers union Etc. (for payroll) are settled mid-month (@ 14th of each month), except Child support, which is due by the 7th of the month).
• Staff expense reimbursement (settled at the middle of the month and EOM payment deadlines – unless these are delayed, in which case reimbursement then becomes a prompt issue and is settled immediately). ·
• State payroll tax invoice entry, and processing in AP system of the monthly payment made. ·
• Tax entries: PAYG and BAS. AP entry into ledger, and uploading of the bank file into online bank portal. ·
• Vehicle Fleet monthly invoice data entry and payment posting in AP ledger system.
• Once reviewed and approved in Finance. ·
• Foreign Currency Invoice payments.
• Settlement of overseas invoices and bank files, once provided by Finance Manager ·