Human Resources (HR) Coordinator (Intermediate)

Human Resources (HR) Coordinator Role Profile

Summary

This position will provide day-to-day HR support, assist in onboarding new hires, and assist with other areas of HR as needed. You will work with the HR Department to identify support needs, provide first point of contact and guidance for HR inquiries, responding in line with policies and procedures; as well as administrative support to the human resource function as needed, including record-keeping, file maintenance and HRIS entry.

Core Responsibilities

• Provide day-to-day HR support for employees, supervisors, managers, and HR Department.
• Oversee New Hire Onboarding tracker, send out new hire paperwork to candidates, and process received paperwork.
• Maintain I-9 legal compliance and E-verify.
• Coordinate and assign new hire access/logins, and input orientation and training timesheets.
• Process and produce daily/weekly/monthly reports on HR activity (headcount, turnover, overtime, etc.)
• Process data entry and employee paperwork as needed.
• Maintain both hard and digital copies of employee records.
• Maintains compliance with federal, state, and local employment laws and regulations.
• Periodic data audit of HRIS system.

Competencies for Excellence

• Strong Communication: Understands attitudes, interest, needs and perspectives of others; Expresses ideas concisely; Tailors communication to specific person/audience; Anticipates and manages effects of communication.
• Attention to Detail: Maintains records, documentation; checks quality and accuracy of work and documentation; ensures quality and accuracy of work is not compromised while meeting deadlines
• Integrity and Credibility: Able to gain the trust and respect of employees and co-workers; Exhibits professional demeanor, integrity, and ability to maintain confidentiality; Takes responsibility for own mistakes, does not blame others
• Initiative and Results Orientation: Sets specific, challenging goals; Measures results; Handles crisis effectively; Exhibits tenacity in reaching goals
• Leading Others and Influence: Develops and communicates goals; Enhances commitment to organization through acknowledgment of contributions and recognition for progress; Structures situation to create a desired impact and to maximize the changes of a favorable outcome
• Teamwork: Work to develop friendly and supporting atmosphere; Pitch in and help others; builds collaborative culture in office
• Self-Management: Able to work autonomously/with limited supervision; Exhibit self-confidence on assignments through completion; Functions effective under pressure; Manages own behavior to prevent or reduce feelings of stress
• Adaptability: Adapts to change in direction in order to support changing priorities; Ability to prioritize tasks and delegate when appropriate
• Diversity: Adapts and integrates into diverse work group and employee population

Job Requirements

• A minimum of one year of Human Resources experience.
• Bachelor’s degree or equivalent experience in Human Resources, Business Administration, or related field preferred.
• Intermediate skills in Microsoft Office Suite or related software.
• Proficiency with or the ability to quickly learn the organizations HRIS and talent management systems; and working understanding of HR principles, practices, and procedures.
  • Previous administrative experience using ADP a plus.
• Bilingual is preferred.

Location: This position is located on site.

Work Environment and Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to use hands to finger, handle or feel; and reach with hands and arms. The employee frequently uses office equipment including but not limited to computer/keyboard/mouse, phones, photocopiers, and printers. The noise level in the work environment is usually quiet to moderate in an office setting.

The employee frequently is required to sit for extended periods of time. The employee is regularly required to stand, walk, or reach with hands. The employee must regularly lift and/or move up to 5 pounds and rarely lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Reasonable accommodations may be made to enable individuals with disabilities to perform this role.

Position Type/Expected Hours of Work
Full-time, Non-exempt. Typical workdays are Monday to Friday, with some evenings and weekends as business requires.

Review and Agreement

I have had an opportunity to review and ask questions regarding the duties and expectations of the position. My signature below indicates my commitment to provide excellence in all areas of my job responsibilities.

_____________________________________________ ________________________________

Name Date

_____________________________________________

Signature