Accounting Admin

Key Responsibilities

● Reconciliation of Invoices

● Email Management

● Verify whether amounts include or exclude GST and update records accordingly.

● Update payment status in MotorCentral (MC) once vehicle payments are completed.

● Perform data entry in MC to record freight costs based on supplier invoices, updating vehicle status to "With Supplier", excluding GST for freight, and ensuring accurate cost allocation.

● Perform routine MotorCentral (MC) data entry.

● Enter vehicle records into MotorCentral (MC) and the Stock List (Google Sheets) based on shipment notifications, updating vehicle status to "In Transit".

● Process MC-related supplier invoices with high accuracy and completeness to prevent duplicate cost entries.

● Upload invoices to Xero via email submission function.

● Record debit card receipts and transactions in MotorCentral (MC).

● Liaise with HQ team to maintain smooth daily operations.

● Ensure accurate description and proper categorization for all processed invoices.