Accounts Payable Officer/Coordinator (Intermediate)

Job Openings Accounts Payable Officer/Coordinator (Intermediate)

Position Summary

Accounts Payable Officer is responsible for monitoring the full-cycle Accounts Payable process by leveraging FutureLog workflows and Sage for payment to vendors.
Ensures timely and accurate invoice processing, vendor payments (via ANZ Banking platform), and reconciliations.
Operates as part of an offshore finance team aligned with onshore stakeholders
Maintains strong controls, compliance, and service delivery standards

Duties & Responsibilities

General

Aware of and adheres to all company / hotel rules and policies.
Adheres to the hotel procedures for security.
Establishes and maintains a harmonious working relationship with clients and company / hotel employees alike.
Consistently maintains a high level of professional standards and appearance.

Occupational Health and Safety

Taking reasonable care to perform duties as instructed, and to prevent injuries to self and others.
Report any safety maintenance of equipment.
Identify and report hazards.
Follow the company / hotel Policies and Procedures in relation to OH&S and Injury Management.

Operational

Process high-volume invoices across Rooms, Food & Beverage, Maintenance, General and Administrative Costs
Perform 3-way matching (Purchase Order, invoice, delivery)
Ensure accurate General Ledger coding and Cost Centre allocation
Monitor the invoice workflow for approval in FutureLog.
Export approved invoice data from FutureLog into Sage with accurate account and cost centre coding
Maintain supplier master data including vendor set up process and validate banking details
Prepare and support payment runs in line with approvals / delegated authorities
Review and reconcile supplier statements and resolve discrepancies
Support month-end close including accruals
Maintain audit trails and internal controls
Identify duplicate or fraudulent invoices
Vendor creation and follow up to ensure compliance
Drive process improvements and automation initiatives
Check vendor emails and handle enquiries of vendors including outstanding invoices for payment
Check the invoices in vendor portals to be verified as issued or not.
Prepare payment batches in bank platform (ANZ Bank).
Generate Accounts Payable Aging Reports from accounting system.

Additional Tasks

Respond to internal and external audits across the group, including coordination with and review of external auditor deliverables as it relates to accounts payable.
Train and support Finance Hub (Philippines) Accounts Payable team members on assigned business tasks, providing ongoing support and process guidance.

Key Stakeholders

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