Job Openings Therapy Contracts Administrative Specialist

About the job Therapy Contracts Administrative Specialist

Renamed to Therapy Contracts Administrative Specialist

Title: Administrative Specialist- Corporate Support

Reports to: Corporate Management / Assigned Department Leadership

Job Summary

The Corporate Administrative Specialist provides clerical, administrative, and operational support to corporate leadership and serves as a resource for branch-level staff. This role functions in the back office to complete tasks delegated by corporate management, supporting multiple departments and ensuring organizational efficiency. The position requires adaptability, as responsibilities may change based on company needs and project assignments.

Job Qualifications

Education: High School Graduate required; college coursework or degree preferred.

Experience: One year of administrative or office experience required; healthcare or multi-site support experience preferred.

Skills: Strong computer proficiency, excellent organizational and interpersonal skills, ability to manage multiple priorities. Knowledge of medical terminology preferred.

Transportation: Reliable transportation and valid/current auto liability insurance.

Environmental / Working Conditions

  • Performs duties in a corporate office environment during standard business hours.

  • May be required to adapt to shifting workload demands and special projects.

  • Must be able to work extended hours or flexible schedules when needed.

  • Works in a routine office setting; noise level may be moderately high at times.



Essential Functions

Evaluation

  1. Provides administrative support to corporate leadership and departments as assigned.

  1. Serves as liaison between corporate office and branch staff, assisting with delegated tasks and special projects.

  1. Assists with document management, including data entry, uploads into EMR systems, and maintaining electronic records.


  1. Supports corporate reporting requirements by gathering, organizing, and distributing information as directed.


  1. Processes incoming/outgoing communications, including mail, email, and vendor correspondence.


  1. Assists with vendor coordination for corporate functions (e.g., record storage, supply chain, or compliance support).


  1. Prepares and maintains corporate logs, reports, and administrative files.


  1. Provides customer service to branch personnel and external partners, ensuring timely communication and resolution of administrative needs.


  1. Maintains confidentiality while supporting HR, compliance, or financial tasks delegated by corporate management.


  1. Promotes the company’s mission, culture, and values through professionalism in word, action, and appearance.


Note: Duties and scope of responsibilities may be adjusted as corporate needs evolve.


Average Score (Total Score divided by 10)



Evaluation Codes: 1-Does not meet job requirements/expectations 2-Occasionally meets job requirements

3-Normally meets job requirements 4-Meets and occasionally exceeds job requirements 5-Regularly exceeds job requirements



Physical, Mental, Miscellaneous Demands

  1. Prolonged sitting required, with the ability to operate office equipment which may include heavy lifting, bending, and standing.

  2. Requires the ability to handle stressful situations in a calm and courteous manner at all times. If required to make patient visits, prolonged standing and walking is required, with the ability to lift up to 50 lbs. and move patients.

  3. Requires working under some stressful conditions to meet deadlines and Agency needs.

  4. Must have and maintain valid Driver’s License, and proof of current valid auto liability insurance.

  5. Requires ability to use up to 50 pounds of force occasionally and/or up to 20 pounds of force frequently and/or up to 10 pounds continuously to move objects.

  6. Work deals mostly with areas such as preparing and reading data and figures, records, reports, visual inspection involving small details. Although important, depth perception and field of vision (peripheral) are not as critical as the ability to distinguish small details and markings very near to the observer.

  7. Requires ability to grasp, pull, push, carry or otherwise manipulate objects; ability to perform tasks requiring action of muscles or groups of muscles and foot and/or hand-eye coordination.

  8. Requires ability to communicate clearly and make self-understood effectively in face-to-face interactions; articulate with accuracy to communicate using phone.

  9. Requires ability to hear and receive verbal instructions correctly, answer phones, communicate professionally with people in situations with some background noise.

  10. Requires ability to concentrate on fine detail with frequent interruption; ability to focus attention on tasks for 10-20 minutes at a time on a continuous basis, 20-60 minutes on occasion.

  11. Requires ability to understand and relate to specific ideas one at a time and to the concepts behind specific ideas; ability to remember verbal and written tasks/assignments from a few hours to several day periods.

  12. Position requires sitting approximately 60% of time standing/stooping/bending/ climbing approximately 20% of time; and walking approximately 20% of time.

  13. Excellent computer software skills necessary to produce accurate documents and materials required.

  14. Working knowledge of MS Office, Excel or similar software required. Proficient knowledge preferred.

  15. Requires ability to work effectively under minimal supervision; exercise excellent, sound professional judgment and maintain confidentiality.


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