Accounting Manager

Accounting Manager Dual Fuel is a full-service mechanical contracting company specializing in heating plants for multifamily and commercial buildings in the New York City metro area. We believe in harnessing technology to enhance the reliability and efficiency of mechanical systems—and, in turn, deliver an outstanding customer experience. Through our proprietary controls and monitoring system, Axxon, we enable a holistic and proactive service model for our clients. Responsibilities Billing (Working with Operating Divisions) Maintain Contract Tracking (Service, Controls, Bundle) Proposes monthly JE's for contract recognition Maintain current active contract totals Report contract renewals, cancelations, and new AIA Reqs (Installations Department) Billing Controls projects Handles inbound billing inquires Upload invoices to client portals AP Specialist Supervision Credit card procedures (receipts, etc.) Setup vendors in BuildOps Collections Specialist Supervision Work with Collections Specialist to follow on open Service and Controls invoices Generate Monthly statements for customers and contact customers to resolve Follow-up on Installations AIA Billing (contact engineers and customers) Compliance & Subcontractor Coordination Assist Controller with payroll and Prevailing Wage compliance projects Assist with coordinating Subcontractor insurance requirements Respond to Insurance requests from Customers Cash Management & Reconciliations Enter daily ACH credit and debit transactions Daily Cash account reconciliations Monthly Cash Reconciliation Download daily credit card transaction Format credit card transactions for upload to Intacct Upload credit card transactions into Intacct Month-End Accounting Notes Payable Monthly Reconciliations Maintain fixed assets schedule Assist with Inventory management Monthly vendor statement reconciliations (and following up with vendors) Assist in month-end and year-end closing process Reporting Assist in preparing management reports