About the job Inventory and Purchasing Staff
Inventory and Purchasing Staff
Key Responsibilities
General Accounting
o Maintain accurate financial records and ensure compliance with GAAP/IFRS.
o Prepare journal entries, reconciliations, and month-end closing reports.
o Assist in financial analysis, budgeting, and forecasting.
Inventory Management
o Monitor inventory transactions, adjustments, and valuations.
o Reconcile physical stock with system balances on a regular basis.
o Track cost of goods sold (COGS) and ensure accurate reporting.
o Coordinate with warehouse/logistics for cycle counts and stock audits.
Purchasing & Vendor Management
o Process purchase orders, invoices, and vendor payments.
o Verify vendor contracts, pricing, and terms for accuracy.
o Maintain vendor records and reconcile statements of account.
o Support procurement team with financial analysis of supplier performance.
QuickBooks System
o Enter and maintain transactions in QuickBooks (AP, AR, inventory, payroll if
applicable).
o Generate and analyze QuickBooks reports for management.
o Implement process improvements for efficiency in QuickBooks workflows.
Compliance & Controls
o Ensure proper internal controls are in place for inventory and purchasing cycles.
o Assist with external audits and provide required documentation.
o Comply with company policies, tax regulations, and financial reporting standards.
Financial Statement Preparation
o Gather financial data, Record transactions, make adjustments and accruals,
prepare a trial balance and generate the financial statements
Qualifications
Bachelor’s degree in Accounting, Finance, or related field.
2–5 years of experience in accounting, with emphasis on inventory and purchasing.
Proficiency in QuickBooks (Desktop and/or Online).
Strong knowledge of accounting principles and inventory costing methods (FIFO,
weighted average, etc.).
Excellent analytical, organizational, and communication skills (oral and written).
Proficiency in MS Excel and other Microsoft Office tools.