Administration Assistant

Accounts Payable Administration

 Manage and monitor the Accounts email inbox.

 Review supplier invoices for completeness and accuracy.

 Match supplier invoices to purchase orders and approved pricing.

 Verify quantities, freight charges and supplier costs.

 Investigate and escalate invoice discrepancies.

 Process stock and non-stock creditor invoices.

 Process import invoices and supporting documentation.

 Enter approved invoices into MYOB EXO.

 Maintain supplier records and accounts payable filing systems.

 Prepare invoices for interim payment approval.

 Support month-end supplier statement processing and reconciliation activities.

Accounts & Business Administration

 Manage administration email correspondence.

 Maintain calendars and reminders as required.

 Prepare, edit and format business documents.

 Conduct internet research and information gathering as required.

 Provide customer support via email and online channels.

 Process customer invoicing and related administration tasks.

 Assist management with general administrative tasks and special projects.

Human Resources Administration

 Maintain employee records and personnel files.

 Prepare employment contracts, contract variations and remuneration documentation.

 Support recruitment administration activities.

 Maintain digital employee records and supporting documentation.

Compliance Administration

 Maintain compliance registers and supporting records.

 Maintain licence and training records.

 Maintain insurance records, certificates and renewal registers.

 Maintain vehicle registration records and supporting documentation.

 Maintain business compliance documentation and registers.

Operational Administration

 Process negative stock transactions and related administration activities.

 Process and maintain works orders.

 Enter and maintain jobs within Empower.

 Update and maintain overdue purchase order due dates.

 Assist with import order administration.

 Set up and maintain products, stock codes and approved pricing structures.

 Maintain ROPS records and supporting documentation.

Reporting & Systems Support

 Produce daily sales reports.

 Produce daily business and operational reports.

 Prepare daily analysis reports.

 Generate management reports from MYOB EXO and related systems.

 Assist with cashflow forecasting data entry and supporting schedules.

 Prepare management information and business reports as required.

Documentation & Process Improvement

 Create and maintain business procedures and work instructions.

 Document business processes and maintain procedure manuals.

 Prepare business templates, forms and supporting documents.

 Maintain digital filing systems and document control processes.

 Label, organise and file business photographs and marketing assets where required.

 Assist with continuous improvement and business process initiatives.