Accounts Receivable – Cash Application Specialist

Department: Shared Services Accounts Receivable

Reports to: Shared Services Manager

Job Summary

Position Overview

The Accounts Receivable (AR) Cash Application Specialist manages customer payment receipts and applies them to open invoices in the organization’s accounts receivable system. This role processes high volumes of customer payments, reconciles bank deposits, and resolves payment discrepancies to maintain accurate financial records. The Specialist supports the end-to-end cash application and accounts receivable process, including daily cash tracking, posting cash receipts, bank and general ledger reconciliations, AR subledger close support, reporting, and issue resolution. This position partners closely with Treasury, Credit and Collections, Accounts Payable, Procurement, and regional accounting teams to ensure cash activity is recorded accurately, reconciled on time, and supported by effective internal controls.

Essential Job Functions and Duties

Daily Payment Processing and Posting: Process high-volume daily transactions including ACH, wire transfers, lockbox deposits, checks, and credit card payments. Match customer remittances and payment details to open invoices with high precision.

Reconciliation and Reporting: Balance daily cash posting against bank statements and general ledger reports. Complete weekly and monthly accounts receivable reconciliations and maintain audit-ready records of remittance advices, check copies, and transaction logs.

Discrepancy Research and Communication: Research and resolve unapplied, misapplied, or short-paid cash items. Communicate with internal collection agents, sales representatives, and customers to clarify remittance data. Document detailed payment notes and follow-up on pending customer inquiries. Escalate complex billing issues or questionable transactions to finance.

Month-end Support: Assist with month-end closing activities and general ledger balancing.

Service Delivery: Meet established service level expectations for invoice processing, exception resolution, vendor responsiveness, and month-end close activities while maintaining a high degree of accuracy and quality.

Process Improvement: Identify opportunities to standardize and improve cash application and accounts receivable processes, strengthen internal controls, and improve operational efficiency within the Shared Services organization.

Required Qualifications

• Associate or bachelor’s degree in accounting, finance, or related field.

• Two to five years of full-cycle accounts receivables, AR cash application or general accounting experience in an accounting role, preferably in a multi-regional and multi-currency organization.

• Demonstrated ability to communicate well, both written and verbally, and to work with others across the organization to accomplish the objectives of the role and team.

• Customer service skills and professional communication skills for customer relations.

• Strong attention to detail, ensuring controls are operating effectively, and all accounts are reconciled on time each month.

• Experience working under a monthly accounting close timetable and ability to meet deadlines.

• Self-directed professional who takes ownership, demonstrates accountability, and actively pursues continuous learning.

• Continuous improvement mindset with a focus on increasing process efficiency, strengthening controls, and enhancing service delivery.

• Experience working with ERP or accounting systems such as Oracle, SAP, NetSuite or similar platforms.

• Intermediate knowledge of MS Office Suite, including use of Excel pivot tables, VLOOKUP, and some advanced functions where necessary.

• Fluency with the Spanish language a plus, but not required.

Working within a Shared Service environment provides opportunities to interact with and work across multiple accounting functions and with other teams around the world.

About Boart Longyear

Established in 1890, Boart Longyear is the world’s leading provider of drilling services, drilling equipment, and performance tooling for mining and drilling companies. It also has a substantial presence in aftermarket parts and service, energy, mine de-watering, oil sands exploration, production drilling, and down-hole instrumentation.

Boart Longyear is headquartered in Salt Lake City, Utah, USA. Boart Longyear has operations in United States, Canada, Australia, Chile, Germany, Poland and several countries in Africa.