Accounts Payable Specialist

Job Summary

The Accounts Payable Specialist is responsible for the accurate and timely processing of

invoices, employee expenses, vendor payments, and AP transactions while ensuring

compliance with company policies and internal controls.

Key Responsibilities

 Process, code, and enter vendor invoices in NetSuite and ensure proper approvals and

documentation.

 Process payment batches through Finexio, Divvy, and NetSuite.

 Review and reconcile Divvy transactions and employee expense reports in Certify.

 Maintain recurring payment schedules and ensure payments are processed accurately

and on time.

 Resolve vendor inquiries, payment discrepancies, credit memos, and outstanding

balances.

 Process payment voids, reissues, adjustments, and ad hoc invoices in NetSuite.

 Follow up with employees and departments to obtain timely invoice approvals and

missing documentation.

 Reconcile payment batches, vendor statements, and AP transactions and research

discrepancies.

 Maintain accurate AP records, payment support, and documentation for audit purposes.

 Assist with month-end close, AP reconciliations, accruals, and reporting.

 Monitor invoices and payment deadlines to help prevent late or missed payments.

 Review invoices for duplicate payments, incorrect coding, missing information, and other

discrepancies.

 Communicate with vendors and internal teams regarding invoice status, payment issues,

and account questions.

 Ensure manually processed invoices and payments have appropriate approvals and

supporting documentation.

 Assist the AP Supervisor with special projects, process improvements, and other AP

activities as needed.