Senior Project Accountant

Position Brief

The Senior Project Accountant will be responsible for the activities stated below with a focus on Invoice / Payment Processing and Costing activities, supporting AAFCU Management in achieving unit objectives and SLA / KPI targets, and insuring compliance with Client policies and procedures.

Functional Responsibilities

• Review contractor invoice submissions and ensure that the invoice amount is calculated correctly in accordance with the contract and Client payment procedure requirements. Ensure that the required supporting information, documents and approvals are enclosed with the invoice.
• Update payment tracker and ensure accuracy and completeness of information in the tracker.
• Prepare payment certificates and other payment documents as per the Client and Assets Affairs Payment Procedure and submit for approvals.
• Process contractor invoices in an efficient and timely manner to achieve the AAFCU and Assets Affairs processing time SLA target.
• Ensure assigned payment processing function is carried out in compliance with Client and Assets Affairs Payment Procedure.
• Effectively communicate (in writing and verbally) with Assets Affairs staff and other departments within Client as required to get payments approved

/ processed and resolve issues related to payment processing.

• Effectively communicate (in writing and verbally) with contractors to inform contractors about Client / Assets Affairs payment processing requirements and procedure, and to resolve any issues related to contractor invoice submissions.
• Identify contracts with large unbilled amounts and follow up with contractors and relevant staff within Assets Affairs to obtain the outstanding invoices and reduce the unbilled amount.
• Update invoice templates and checklists as required.
• Review periodic updates to costs and cost classification data to ensure that costs are being recorded and classified as per the Assets Affairs costing model / policy / guidelines.
• Review periodic updates to the costing model to ensure accuracy and reasonableness.
• Support management with decision making related to cost reduction and tariff setting by providing the required financial information and analysis.
• Review the monthly fixed assets entries / transactions in the assets register and ensure that entries / transactions related to asset additions, depreciation, disposals, and impairment are recorded in accordance with the Operating Fixed Assets Register (OFAR) policy and procedure.
• Review the required periodic costing and fixed assets reports before submission to management and Corporate Finance.
• Plan and prioritize deliverables and activities to ensure achievement of unit objectives and SLA / KPI targets.
• Prepare roadmaps and assist with developing and implementing new / improvement initiatives to achieve the AAFCU objectives.
• Hold regular team meetings to engage team members in implementation of the new / improvement initiatives.
• Prepare and review Assets Affairs financial management procedures and guidelines, and ensure compliance with Client policies.
• Participate in meetings with management to advise on financial matters.
• Attend meetings with other departments and the Presidents Office as required.
• Ensure the highest standards of professional conduct, ethics and integrity while executing the job duties.

• Prepare handover plan before obtaining annual leave approval and hand over responsibilities to another team member before annual leave.
• Deputize for team leads when required.
• Perform other tasks / duties as required.

Qualification:

• Bachelors Degree in Accounting, Finance, Quantity Surveying, or other relevant subject
• Education qualification obtained from North America, West Europe, Australia
• Holder of Accreditation from recognize Institute/ RICs or similar would be an advantage
• Professional Certification in a relevant field is preferred
• Holder of current/valid Qatar Driving License would be an advantage.

Experience:

• Minimum 15 years of cumulative experience in a relevant field
• Experience of working in a multidisciplinary Organization preferably in the Middle East
• Proficient in preparation of Bills of Quality, interim claim evaluation and final account is compulsory
• Experience within the Utilities Sector, with a processing the payments, costing etc.
• Experience of producing the expense reports, payment trackers
• Experience to undertake wide range of investment activities
• Ability to understand and manage investment process
• Ability to deliver and support changes and work in a team
• Knowledge of Microsoft Office Packages and in particular Microsoft Excel 2010
• Ability to influence and engage with staff at all levels within the Organisation
• Ability to communicate verbally and in writing in English is mandatory. Ability to communicate verbally and in writing in Arabic will be an advantage