Job Openings Senior Administrative Assistant

About the job Senior Administrative Assistant

Position Brief

The Senior Administrative Assistant is responsible to compile and maintain records of business and office activities, performing a variety of duties and utilising knowledge of systems or procedure.

Functional Responsibilities

  • Co-ordinate and distribute papers and documents as appropriate
  • Prepare correspondence and documents as instructed according to the department-established procedures
  • Use agreed correspondence systems as required to track progress of outstanding actions/sign off and follow up
  • Ensure both paper and electronic filing systems are developed and maintained to the standard required
  • Book rooms and make travel arrangements or other requests as necessary for the Section Head and proactively follow up
  • Answer phone calls and respond to queries related to Workshops generic activities or divert calls to relevant staff
  • Receive, check, record and file all technical and non-technical documents as per established policy and procedures and keep under safe custody
  • Input document data into required registers ensuring that the information is accurate and up to date
  • Retrieve and record clearly on document register to whom they have been issued, date and distribute as appropriate
  • Provide document control reports as requested, review progress and point out errors and/or delays or issues to relevant staff
  • Liaise with subject matter experts on technical subjects to prepare controlled documents
  • Adhere to Health and Safety policies and procedures in work and other corporate procedures and comply to any new work instructions
  • Perform other duties / tasks as required.

Qualification:

  • Bachelors degree or higher level qualification in a relevant subject.
  • Current/valid Qatar Driving License would be an advantage

Experience:

  • Minimum of 12 years of experience in secretarial/administration tasks
  • Experience of working in a multidisciplinary Organization preferably in the Middle East
  • Ability to produce Executives reports is compulsory
  • Ability to influence and engage stakeholders and staff at all levels within the Organization
  • Competent in Microsoft Office Packages
  • Ability to communicate verbally and in writing in English is mandatory.
  • Ability to communicate verbally and in writing in Arabic would be an advantage.