Clerk - Data Entry

The Clerk - Data Entry (Neonatology) provides administrative and technical support to the Neonatal team. He/ she is primarily responsible for data collection and entry; preparing and processing necessary documents for licensing applications; monitoring and updating neonatal registries primarily Neonatal hemodynamics and Cardiology and other registries such as VON, CDH, etc; in addition will perform general office support.

The incumbent is also responsible for preparing purchase requisitions and documents and channels them for approvals, and reviewing technical and commercial evaluation reports before submitting them to the Procurement Department.

KEY ROLE ACCOUNTABILITIES

• Provides administrative and technical support to the Neonatology.
• Maintains and organizes the Neonatology registries and database/ folders on a shared site.
• Prepares and processes necessary documents for licensing applications.
• Monitors and updates the log report for the inventory products.
• Prepares purchase requisitions and documents and channels them for approvals.
• Supports the Neonatology Team by preparing analysis of quotations and product offerings on the improved functionality, quality, or price.
• Prepares report of purchase requisitions and updates.
• Reviews technical and commercial evaluation reports before submitting them to the Procurement Department.
• Prepares and monitors reports for the NICU research budget.
• Assists with additional departmental duties assigned.
• Enters data contained in the Case Report Form, according to the different clinical research studies.
• Maintains data entry requirements by following data program techniques and procedures.
• Secures information by completing database backups.
• Exports accurate data from databases.
• Adheres to Clients  standards as they appear in the Code of Conduct and Conflict of Interest policies
• Adheres to and promotes Client Values

In view of the evolving needs and opportunities within Client, this position may be required to perform other duties as assigned and reporting relationships may vary.

ESSENTIAL

High School Diploma in Computer Studies or Secretarial Diploma or other relevant qualification

2+ years experience working in a varied administrative role

• Demonstrated data entry skills
• Excellent communication skills
• Demonstrated electronic documentation, archiving and organizational skills
• Proven ability to maintain confidentiality
• Proficiency with Microsoft Office suite
• Fluency in written and spoken English

PREFERRED

CIPS Certification

• Experience working in an administrative role
• Procurement experience
• Prior experience with medical terminology