Senior Administration Specialist

Position Brief

The Senior Administration Specialist responsible for supporting the development and implementation of Corporate and AA programs that align workforce with key business strategies and initiatives, continuously making organizational and workforce improvements across AA DNO&M & ROMD Departments by identifying and evaluating opportunities to increase efficiency and effectiveness, supporting the efficient implementation of training and performance programs, and providing advice and assistance to Senior Management to address Organisational and Workforce challenges.

Functional Responsibilities

• Maintain and analyze organizational structures, job descriptions and roles and the utilization of human resources. Identify areas for improvement and root causes for organizational challenges and recommend to Management business-efficient and cost-effective corrective actions.
• Undertake Annual Manpower Planning for AA Affairs (DNO&M & ROMD departments)
• Maintain AA Organisation Charts (one-version-of-Truth). Be the focal-point for documenting Org Chart changes and employee transfers, and keep updated employee lists for Management reporting
• Support in the implementation of a variety of developmental initiatives, action plans, programs, and training materials (such as Qatarization, New-Joiners engagement etc.)
• Support AA Line Managers with the efficient utilisation of the AA Technical Competencies (in Performance Management, Recruitment, Training etc.)
• Support in the development and implementation of the Performance Management Framework for AA personnel, ensuring that accountable / responsible parties' contributions towards delivery of Annual Plans and KPIs are appropriately assigned in the Client Employee Objective system and resulting improvements in successful achievement of business unit KPIs (Completion aligned to calendar established by CHR)
• Facilitate targeted skills development initiatives. Coordinate with employees to support their professional and personal development goals. Contribute in the development of the Annual Training Plan for Assets Affairs (DNO&M and ROMD). Implement business optimization initiatives by conducting individual or group training sessions for personnel.
• Contribute to the restructuring of departments to increase efficiency and align activities with business objectives. Optimizing personnel utilization by increasing cross-functionality and interdepartmental cooperation.
• Assess the impact of people-related interventions on staff performance, efficiency, employee retention, and job satisfaction. Evaluate current people- affairs processes and recommend improvements and risk mitigation actions

Supporting internal and external inquiries and requests related to the AA workforce (at AA /DNO&M /ROMD Management, CHRs, IADs request etc.)

• Being fully aware of and actively complying with PWAs corporate policies and procedures relevant to people-affairs, as well as to health and safety and data protection policies
• Support AA recruitment and onboarding processes, including communication with manpower contractors, candidates and AA Line Managers and delegates
• Be aware of key people-affairs issues, and processes challenges. Properly handle complaints and grievance procedures. Report to AA management issues that may entail risks for the efficient operations of the DNO&M & ROMD departments

• Perform other duties/tasks as required

Qualification:

• Minimum Bachelors Degree in Law / HR
• Education qualification obtained from North America, West Europe, Australia
• Holder of Accreditation from recognize Institute or similar would be an advantage
• Current/valid Qatar Driving License would be an advantage

Experience:

• Minimum 12 years of cumulative experience in a relevant field
• Self‐motivated, team player, taking responsibility for self and team delivery to deadlines.
• Able to work at all levels with clients and management.
• Experience of working in a multidisciplinary organization preferably in the Middle East.
• Ability to influence and engage stakeholders and staff at all levels within the Organisation
• Ability to communicate verbally and in writing in English is mandatory.
• Ability to communicate verbally and in writing in Arabic is preferred