Analyst - Procurement

Job Summary:

The Analyst - Procurement within P&C is responsible for procuring supplies & equipment for Client using established policies, procedures & systems and acts as a resource for operational staff. A key responsibility is to function as a liaison between vendors, Client and end-users, as needed.

The Analyst - Procurement completes procurement transactions related to each specific product category. The role encompasses all procurement transactions and contributes to the development of procurement strategies for the products within a given category. Participates and occasionally carries out market analysis and cost benefit analysis, liaises with end-users, manages category vendors, prepares sourcing documents, contributes to the evaluation of offers as directed, and assists in the development of contracts and / or purchase requests. He/ She works closely with other P&C staff to ensure proper coordination of procurement activities to enhance operational efficiency.

Key Responsibilities:

• Makes recommendations regarding any activity in the procurement process and contributes to the framework design, effectiveness and ongoing improvement of the process.
• Facilitates procurement activities and makes recommendations in relation to alignment.
• Prepares tendering documents and channels them for approvals.
• Implements category specific procurement approaches in alignment with Clients approved policies and procedures.
• Supports the Specialists by proposing alternative approaches to the end-users for improved functionality, quality, or price.
• Liaises with end-user departments and other stakeholders during the pre-tendering stage to assist them in defining required specifications and in producing budgetary estimates.
• Acts as a resource to end-user departments and facilitates communication between the procurement staff for issues related to the assigned category.
• Supports market research to ensure availability of required products and services and develops sourcing plans accordingly.
• Works with relevant staff on maintaining Clients item master.

• Prepares purchase orders and updates them if needed.

• Expedites purchase orders if requested and required.

• Reviews requisitions for completeness, correctness and clarity.
• Supports the development of procurement (tendering) documents for the selected products.
• Actively supports the activities and objectives of the relevant Client standardization and product evaluation committees.
• Participates in technical and/or commercial evaluations of suppliers offers.
• Reviews technical and commercial evaluation reports before submitting them for approval in accordance with authority matrix.
• Participates in negotiation activities with selected suppliers.
• Actively supports all processes that ensure that procurement transactions are processed in the best interest of Client, using best value-for-money principle.
• Participates in selected procurements of high-value and/or high-risk, as directed.
• Prepares purchase orders and updates them, if needed.

• Resolves issues pertaining to delivery, payment, discrepancies in issued orders etc.

• Prepares reports using ERP and other resources and performs required analysis.

• Prepares analysis of quotations and product offerings.

• Where required and appropriate, performs direct cash or credit card purchases.

• Assists with additional departmental duties assigned.
• Adheres to Clients confidentiality and Privacy of information policies.
• Performs other duties as assigned from time to time by procurement and contracts management.
• Adheres to Clients standards as they appear in the Code of Conduct and Conflict of Interest policies
• Adheres to and promotes Clients Values

Education

Bachelor Degree in Business Administration, or related field

Experience

• 3+ years of relevant procurement experience in a large setting
• Working Experience in a well-developed computerized ERP environment
• Oracle Fusion ERP experience
• Healthcare experience for all health related procurement categories
• Professional Membership: ISM, CIPS
• Relevant certification and/or training in procurement or supply chain
• CIPS or similar certification

Job Specific Skills and Abilities

• Knowledge of trade terminology, marketing practices, pricing methods, shipping procedures etc.
• Procurement category knowledge and working experience
• Knowledge of both local and global sources of supply
• Demonstrated ability in extracting reports from ERP systems and performing analysis
• Demonstrated ability to establish and maintain good working relations with the end users and suppliers.
• Excellent communication skills - both verbal and written
• Proficiency with Microsoft Office suite
• Fluency in written and spoken English