Job Openings
Document Controller
About the job Document Controller
DOCUMENT CONTROLLER
Safety Related:
- Adheres to and follows all safety policies, procedures and safe work practices
- Always upholds the value of Tenets of Operations and in compliance with the safe work practices.
- Supports CLIENT initiatives and targets that are set to strengthen the CLIENT safety performance.
- Actively involve and participate in the safety campaigns of the department from time to time.
- Always supports and deliver the services to other departments safety campaigns.
- Participates in QSAFE process and always in compliance with the department targets
- Understands the importance of the training and always stay in compliance with the training requirements and assignments set by the CLIENT.
General Tasks:
- Actively participate in the Operation and Maintenance of the Document Control Center and Electronic Document Management Systems(EDMS)
- Effectively maintain the integrity of the full hard copy and electronic document system.
- Companywide wide customer support for technical and non-technical documentation support.
- Provides the documentation support to the various capital projects.
- Maintain the engineering document numbering system, equipment numbering system, line numbering system.
- Supports the companywide implementation of Information Management (IM) policies and procedures as per OE requirement.
- Standardization of key business documents includes supporting other departments in drafting, formatting, identification, numbering and the coordinating the review/approval process and managing the same in EDMS.
- Supports all departments for the retention, archiving and disposition of company records and documents in appropriate hard copy and electronically.
Key Tasks
- Directly involve with the Management of Change (MOC) process.
- Administer the Stature MOC system and its user management for the entire facility.
- Verify all identified PSI and Non-PSI documents in an MOC package and confirm the red-line mark ups are properly attached to the MOC.
- Coordinate with concerned MOC originators/facilitators if there are any discrepancies in the documents attached.
- For the technical queries related to the MOC, coordinate with the concerned Engineers to get more clarification for the engineering document update required through MOC.
- Coordinates with the CADD and INtools group for the PSI and Non-PSI documents for the source update.
- Verify the source updated engineering documents with red line mark ups / revision history and communicates with CADD group if there is any discrepancy found.
- Coordinates with disciplined Engineers/Head of Design Engineering/Engineering Superintendent for the review/approval of engineering documents modified through the MOC process.
- Immediately updates the PSI documents affected through the MOC and supports CLIENT to be in compliance with the O.E compliance requirements.
- Ensure up to date PSI documentation in EDMS to enable end users to readily access the latest documents.
- Receiving, validating, and then maintaining CLIENT project turnover documentation.
- Thorough and authentic verification of turnover documentation from vendors, contractors and sub-contractors.
- Maintenance of an interim library facility in CLIENT control room until all engineering documents migrated to the EDMS.
- Archival and management of hard copy records in various storage locations.
- Provide documentation support to CLIENT Plant personnel.
- Attend bi-weekly meeting with CLIENT Project Team as part of final data turnover.
Customer support Tasks:
- Scanning and EDMS uploading of PM Checklists pertaining to all Maintenance disciplines.
- Scanning and EDMS uploading of Checklists/Forms/Monthly Reports pertaining to all Disciplines of Technical department.
- Scanning support to technical documents pertaining to entire facility.
- Provide the expertise to convert engineering documents from non-editable to editable documents and manage the same in EDMS.
- To deliver the required services as entrusted by the Supervisor