Document Controller

DOCUMENT CONTROLLER

Safety Related:

• Adheres to and follows all safety policies, procedures and safe work practices
• Always upholds the value of Tenets of Operations and in compliance with the safe work practices.
• Supports CLIENT initiatives and targets that are set to strengthen the CLIENT safety performance.
• Actively involve and participate in the safety campaigns of the department from time to time.
• Always supports and deliver the services to other departments safety campaigns.
• Participates in QSAFE process and always in compliance with the department targets
• Understands the importance of the training and always stay in compliance with the training requirements and assignments set by the CLIENT.

General Tasks:

• Actively participate in the Operation and Maintenance of the Document Control Center and Electronic Document Management Systems(EDMS)
• Effectively maintain the integrity of the full hard copy and electronic document system.
• Companywide wide customer support for technical and non-technical documentation support.
• Provides the documentation support to the various capital projects.

• Maintain the engineering document numbering system, equipment numbering system, line numbering system.
• Supports the companywide implementation of Information Management (IM) policies and procedures as per OE requirement.
• Standardization of key business documents includes supporting other departments in drafting, formatting, identification, numbering and the coordinating the review/approval process and managing the same in EDMS.
• Supports all departments for the retention, archiving and disposition of company records and documents in appropriate hard copy and electronically.

Key Tasks

• Directly involve with the Management of Change (MOC) process.
• Administer the Stature MOC system and its user management for the entire facility.
• Verify all identified PSI and Non-PSI documents in an MOC package and confirm the red-line mark ups are properly attached to the MOC.
• Coordinate with concerned MOC originators/facilitators if there are any discrepancies in the documents attached.
• For the technical queries related to the MOC, coordinate with the concerned Engineers to get more clarification for the engineering document update required through MOC.
• Coordinates with the CADD and INtools group for the PSI and Non-PSI documents for the source update.
• Verify the source updated engineering documents with red line mark ups / revision history and communicates with CADD group if there is any discrepancy found.
• Coordinates with disciplined Engineers/Head of Design Engineering/Engineering Superintendent for the review/approval of engineering documents modified through the MOC process.
• Immediately updates the PSI documents affected through the MOC and supports CLIENT to be in compliance with the O.E compliance requirements.
• Ensure up to date PSI documentation in EDMS to enable end users to readily access the latest documents.
• Receiving, validating, and then maintaining CLIENT project turnover documentation.
• Thorough and authentic verification of turnover documentation from vendors, contractors and sub-contractors.
• Maintenance of an interim library facility in CLIENT control room until all engineering documents migrated to the EDMS.
• Archival and management of hard copy records in various storage locations.
• Provide documentation support to CLIENT Plant personnel.
• Attend bi-weekly meeting with CLIENT Project Team as part of final data turnover.

Customer support Tasks:

• Scanning and EDMS uploading of PM Checklists pertaining to all Maintenance disciplines.
• Scanning and EDMS uploading of Checklists/Forms/Monthly Reports pertaining to all Disciplines of Technical department.
• Scanning support to technical documents pertaining to entire facility.
• Provide the expertise to convert engineering documents from non-editable to editable documents and manage the same in EDMS.
• To deliver the required services as entrusted by the Supervisor