Document Control Coordinator

Main Responsibilities:

Responsible to establish and maintain project documentation system in accordance with existing Policy and  Procedure.

Responsible for all coordination related to the Project Document Management.

Responsible for all records of technical documentation, decision records, change orders, OEM vendor data and project controls within the project information system.

Responsible for all updates and multi-discipline held in Document Management Systems

Collecting and getting review of KPI metrices associated with the Project until timely issue of report.

Responsible for providing all secretarial, administrative and logistics assistance to the Projects Manager and  Head of Projects and PMT in providing complete secretarial/clerical service including time management, gate passes, material passes review and record keeping, Office administration, internal and external correspondence and clerical responsibilities during the tendering and execution phase of the project.



Primary Accountabilities:



Ensures proper adherence to Company Policy and Procedure concerning management archiving and retention of  company documents records and data.
Ensures availability of safety PPEs, ensuring Office safety procedures are implemented and organizing Safety walks  in the plant project area.
Provide a complete correspondence service for the Project Manager, Head of Projects and PMT for appropriate routing correspondence as necessary and typing/drafting replies where appropriate.
Organize and retrieve data from SAP, Access, Share Point, appropriate data files and update records accordingly in SAP and/or other corporate systems.
Provide a time management diary and ensure Project Manager, Head of Projects are fully prepared for scheduled meetings.
Prepare memos /communication, including workflows and any other documentation as directed by the Projects Manager, Head of Projects and PMT Leads.
Coordinate with Contractors counterpart for communication to organize meeting, site visits  

Maintain records/files, replenish stationary and arrange servicing of office equipment.
Coordinate and administer all training needs for PMT including any Contractor provided training / Shareholder provided training
Provide assistance to the PMT Leads in the preparation of any ad hoc reports and management information to satisfy internal and external requirements.
Liaise with the providers of information at all levels of the Project organization to ensure timely provision of the information required to fulfill the overall Project reporting objectives
Prepare minutes of Project Management meetings as required.
Coordinate provision of Graphics Services for management reports and presentations.
Supervise, liaise and coordinate with various Project personnel to prepare material for management presentations.



Experience and Qualifications

8 years experience in a similar  position with a recognized corporation.
Good command of written and spoken English.
Advanced keyboard and PC skills including Microsoft office Applications (Word, Excel & Power point)
Familiar with SAP usage and entries.
Experience in Managing data archives, share-point data,
Training in information security and Project Management system is preferable.
Ability to prepare good standard reports, presentations in the English language.



Sound communication, planning and organizational skills.
Able to handle work independently and proactively.