Senior Administrative Assistant

Job Summary

The Senior Administrative Assistant coordinates, collaborates, manages and executes administrative support activities for the department director. She/he serves as a primary point of contact within the department and redirects to required persons within the department; provides administrative support in the areas of electronic records management and office systems and administration.

Key Role Accountabilities

• Maintains official calendar and files electronic records or official paperwork for the Director with utmost confidentiality and integrity
• Works autonomously in overseeing administering, managing and prioritizing the day-to-day administrative activities including receiving visiting guests to the office of the Director
• Gains a general working knowledge of all departments within the organization in order to handle inquiries or redirect them to the appropriate department
• Assists with performing basic background research and analysis on specific issues as required, producing documents, briefing papers, reports and presentations
• Drafts and/or prepares a full range of materials such as emails, memorandums, reports, presentations and correspondence which may be highly confidential in nature
• Maintains contacts with appropriate external agencies to facilitate the exchange of information
• Management of calendars and scheduling of appointments as required
• Organizes meetings and facilities, and ensures the provision of related documents and other meeting materials
• Records, transcribes and distributes minutes of meetings and creates/distributes agendas
• Organizes travel arrangements and itineraries for staff and visiting guests
• Ensures that confidentiality is maintained in all transactions
• Adheres to standards as they appear in the Code of Conduct and Conflict of Interest policies
• Adheres to and promotes Values..