Turnaround Material Planner

Job Title Material Planner

Section Turnaround Division Operations

Department Maintenance Reports to Sr. Engineer (Turnaround)

JOB PURPOSE

Roles at this level will have prime responsibility to Coordinate all required Materials for the Turnaround.

Assist the maintenance with tracking the flow of materials and supplies from store/workshop to the site.

The condition of supplies, i.e. quality and quantity, must be checked upon delivery to ensure the goods

conform to the ordered specifications. Carry out improvement studies of Materials services.

Coordinate with Trade Field engineers and planners in scheduling and material logistic requirement.

Coordinate with requisitioner to ensure desired Materials objectives, priorities, and schedules are met

and communicated to management. Preparation of budgets, technical specifications for materials and

services. Coordinate the interface between Materials functions such as procurement, transportation, and

Material Management Section to ensure efficient, timely, and cost-effective support to the customer.

Must be able to multi-task and use a computer to ensure important data is captured, organized,

disseminated, and stored in a proper format.

KEY ACCOUNTABILITIES

Management Systems

Awareness of Company Integrated Management Systems (Quality; Environment; Occupational Health

& Safety; Responsible Care; & Energy Management Systems; and IFA Product Stewardship)

Comply with all the relevant policies and procedures of Company Integrated Management Systems.

Company Strategy

Awareness of Company Vision, Mission, Strategic Map & Core Values.

Material Coordination, Problem Analysis & Troubleshooting

Analyze, determine root-cause and recommend remedial solutions for problems referred from

maintenance teams to ensure proper troubleshooting of reported problems on Material resources.

Refer problems/mitigations to Superiors and concern parties

Coordinate Material coordination meetings and ensure necessary communications to all stake

holders to initiate timely actions.

Ensure the ordering of Materials are done as per the ordering process in time.

Develop periodical report to foresee required actions to ensure timely availability of Materials at

site.

Review, analyze and report Materials resources used during Turnaround. To develop alternate

actions to minimize the impact on material delivery, avoid air freight and emergent orders.

Coordinate with MMS & Procurement section to ensure all turnaround related materials are ordered

periodically.

Support Turnaround Planning and Execution with related to materials, technical evaluation, and

effective communication among all stake holders.

Prepare periodical reports on Materials to ensure overall status of availability for the respective

Turnarounds to communicate to Management through coordination meetings.

Coordinate with external services for necessary approvals with related to Turnaround Materials.

Budgets and Cost Control

Collate data for Materials and services provided with the expenditure to enable monitoring for

Turnarounds.

Review inputs for development of group operating budget ensuring adequate provision has been

made for the funding of all anticipated activities. Monitor performance against approved levels to

ensure effective cost control.

Review and ensure high value items, long-lead items and short lead items are ordered and included

in Budget to have more realistic estimation.

Procedures and Process Establishment

Develop, gain approval for, and implement internal procedures and processes in order to insure

effective and efficient workflows.

Development of plans for Materials activities

Prepare Materials procedures.

Project Support

Support in the planning and execution of Materials activities for Turnaround

Be a member or lead for improvement of Materials related concerns.

Provide necessary technical analysis.

Technological Trends

Keep informed of technological developments in your area of responsibility to identify and

recommend opportunities for increased effectiveness and/or cost reduction.

Spares and Tendering

Ensure the availability of spares parts and other materials related to Turnaround maintenance.

Upkeep of equipment, facilities, to ensure cost effectiveness.

Inspection of incoming spare related to Materials

Create and manage spare specification and new item code in ERP

Ensure bill of materials are included and updated periodically.

Turnaround work

Prepare tender documentation for Turnaround work for any material requirements.

Coordinate and carry out technical and commercial evaluation.

Support Turnaround process with respect to urgent and unforeseen material requirement.

Contact with Material logistic service provider / Equipment/tool Manufacturers

Maintain contact with Material logistic service provider / equipment / tool manufacturers to keep

informed of technological developments in the area of responsibility in order to identify and recommend

opportunities for increased effectiveness and/or cost reduction.

Procurement & Bid Evaluation

Provide specifications for the procurement of non-standard materials/emergency orders. Conduct

technical and commercial evaluation of bids and recommend preferred suppliers to ensure high-quality,

cost-effective purchases.

Work Progress Reporting

Provide superiors with work status reports to enable effective monitoring of overall progress against

agreed plans with respect to Materials availability.

EDUCATIONAL QUALIFICATION & EXPERIENCE

Qualification Required Technical Non-Technical

Higher Secondary School (12 years)

Diploma (12+2 years)

Advanced Diploma/Equivalent (12+3 years)

Bachelor's Degree (12+4 years)

Professional Certification (Please specify) X

Other Qualification (Please specify)

Remarks

Bachelor's Degree in relevant discipline

3-5 years' direct and relevant experience.