Job Description

Job Title: Clerk to the Trustees

Location: 42 Rochester Row, Westminster, London SW1P 1BU

Responsible To: The Trustees through the Chairman of the Board of Trustees and the Chairs of various sub-committees

Supervises: All staff employed by the Almshouse and any contractors

Job Summary:

Accountable to the Trustees for the executive management of the Charity including fulfilling the Objects of the Charity and implementation of the strategy adopted by the Trustees. The role includes care and support for the resident community, ensuring appropriate corporate governance, financial controls, risk management and maintenance of the property of the Charity. The person should provide leadership of the Charity and staff operating on a day to day basis in accordance with the ethos of the Charity.

Duties and Responsibilities:

To manage the Charity

• Act as Secretary to the Trustees of the various funds forming the Charity, preparing agenda, and recording minutes at all Board and Committee meetings and dealing with all actions and correspondence in relation thereto.

• Ensure that appropriate policies and procedures are maintained and complied with to ensure that the Trustees responsibilities under prevailing legislation, Charity Commission guidance etc and good practice are met.

• Recommend to the Trustees possible developments in strategy and policy as appropriate.

• Manage the properties owned by the Charity in consultation with the Trustees and their appointed advisers including the preparation and implementation of appropriate maintenance programmes.

• Liaise with the Charitys investment managers in accordance with the direction of the Chair of the Finance Committee.

• Ensure proper financial records are maintained producing annual budgets, quarterly management accounts and cash flow projections and ensuring the annual report accounts are prepared in accordance with prevailing legislation and standards.

• Oversee the management of the bank accounts, tax, payroll, employment related legal matters and the audit process.

• Manage the Charitys employees enabling them to flourish and grow in their roles.

• Oversee all contractors on site ensuring that they adhere to health and safety and safeguarding procedures.

• Ensure that all HR requirements for employees are in place including contracts of employment, they are aware of the relevant policies and procedures and maintain such other records as are appropriate. Monitor staff performance and requirements and advise Trustees as appropriate.

• To be the designated safeguarding lead for the charity (both staff and residents), working closely with the trustee with responsibility for safeguarding.

Grant management

• Manage the process for identification and recommendation of suitable applicants for both the individual and organisational grant programmes.

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• Prepare reports for the Grants Committee for the organisational grant programme.

• Visit projects funded by the Almshouses and write update reports for the trustees.

• Where appropriate link with other local almshouses with grant making strands and share good practice.

To support the welfare of residents

• Supervise the operation of the Almshouses including the welfare, safety and security of the residents and the provision of necessary services.

• Seek to ensure a sense of community between residents and staff.

• Together with the Operational Manger to run a series of events and opportunities for the community to come together.

• Manage the process for identification and recommendation of suitable applicants for residence of the Almshouse.

To undertake such other duties, consistent with the role of Clerk that may be required by the Trustees.

Westminster Almshouses Foundation

Clerk - Person Specification

Essential

Desirable

Knowledge

Financial management,

Liaising with contractors

Relevant Charity law.

An understanding of the needs of the elderly.

Grants management.

Safeguarding of vulnerable adults.

GDPR and confidentiality.

.

A working knowledge of health and social services.

Welfare and other benefits

Experience

Previous relevant experience in a similar role, preferably in a charity.

Skills/Abilities

Good communication skills, oral and written.

Able to empower and develop the staff team.

Interpersonal skills.

People and project management.

Collaborative ways of working.

Attributes

A natural leader

Empathy towards the elderly.

A positive can do attitude.

Non-judgmental. Supportive.

Discreet.

Practical.

An ability to build effective relationships at all levels.

Salary: £70,000 + benefits Pro rata for 3 days per week