Job Title: Executive Assistant (Japanese-Speaking) - Global Investment Firm

Company Overview:

Our client is a prominent global investment firm known for its innovative approach to trading and asset management. They currently manage almost $30 billion in assets worldwide and have close to 25 offices across the globe, with a multivalent strategic approach across various investment sectors like growth equity, commodities, macro, and long/short equities.

Job Summary:

As the Executive Assistant, you will be primed to provide high-level administrative support to 2 senior professionals as well as the Japan team. The candidate who will excel in this role is a master communicator who prides themself on detail-oriented and resourceful professionalism - ideally, you are fluent in both spoken and written English and Japanese, with a strong inclination and capacity to work in an intense and hectic environment.

Key Responsibilities:

• Manage the calendars of 2 executives, including scheduling appointments, meetings, and gatekeeping all incoming communications, relaying critical information to your executive
• Organise complex travel itineraries, including flights, visa requirements, accommodation, and transportation
• Liaise closely with and provide secondary support to the Japan team, including handling English-Japanese business translations where necessary
• Track expense reports and handle all expense claims and account payables
• Assist in preparing materials, reports, and presentations for meetings, and handle filing systems for all subsequent documents
• Interact with internal and external stakeholders professionally and respectfully, building and maintaining positive relationships on behalf of your executive

Requirements:

• Proven experience of 5-10 years as an Executive Assistant in the financial services sector is required
• Exemplary spoken and written communication skills in English and Japanese to liaise closely with the Japan team and relevant stakeholders is necessary
• Outstanding levels of professionalism, interpersonal skills, and adaptability to handle a high volume of urgent and confidential information
• Strong attention to detail and accuracy in work, with an ability to exercise sound judgement and demonstrate resourcefulness while managing time well

Your successful application to this role will guarantee a fulfilling working experience built on a legacy of innovation and drive. You will gain crucial exposure to market information and insider knowledge of the financial world, while receiving the opportunity to work closely with global teams in an international set-up.