Job Title:

Executive Assistant - Prestigious Financial Services Firm

Company Overview:

Our client is a global investment management firm with a strong reputation of helping investors reach their long-term financial goals. Operating worldwide, they offer diverse investment solutions that highlights their consistent results and exceptional service. Their unique structure fosters collaboration among investment professionals making them a significant key player with an influential presence in the global investment business.

Job Summary:

As an Executive Assistant, you will provide comprehensive secretarial support to a dynamic investment team comprising multiple senior executives and reporting to the Head of Administration. The ideal candidate will play a critical role in ensuring the seamless operation of the team, managing complex schedules, and facilitating efficient communication both internally and externally.

Responsibilities:

• Coordinate and manage complex schedules, meetings, conferences, and coordinate travel arrangements for multiple senior executives within the investment team.
• Act as a primary point of contact for internal and external stakeholders.
• Organize and prepare materials for team meetings, and presentations, take minutes and distribute relevant information.
• Arrange international and domestic travel, including flights, accommodation, and transportation with detailed itineraries prepared and ensure timely submission of expense reports.
• Prioritize and manage multiple tasks simultaneously to meet deadlines.
• Anticipate the needs of the investment team and proactively address them.
• Handle sensitive information with the utmost confidentiality and discretion professionally.

Requirements:

• Proven experience of 10 to 12 years as an Executive Assistant supporting multiple senior executives in a fast-paced environment, preferably within the financial services industry.
• Strong organisational and time-management skills with sharp attention to detail.
• Ability to maintain composure and effectiveness in high-pressure situations and environment.
• Flexibility to adapt to changing priorities and schedules and work well within a team.
• Strong interpersonal skills and excellent communication skills, both written and verbal.