Job Title:

Mid-level Executive Assistant to Managing Partner - Leading Investment Firm

Company Overview:

Our client is a key player in private equity, real estate assets, and investment services with over 30 years of experience in the international stage across cities like New York, London, and Singapore. They are known for their commitment to innovation, sustainability, and their value-oriented approach to investment solutions.

Job Summary:

As an Executive Assistant, you will be reporting directly to the Managing Partner. The successful candidate needs to possess the ability to thrive in a fast-paced industry with rigorous work schedules, be someone who is extremely detail-oriented, dedicated, and enjoys taking ownership and accountability for their work, and have singular communication and organisational skills.

Key Responsibilities:

• Handle intensive and complex calendar management, working with direct reports to organise and coordinate all meetings, events, conferences, off-site appointments, and relevant logistics.
• Prepare, format, and review all meeting materials for the team, such as Word documents, Excel spreadsheets, and Powerpoints
• Arrange travel schedules comprehensively, including detailed travel plans and itineraries, necessary travel documentation, accommodations, and visas.
• Communicate and correspond with all internal and external teams, departments, and relevant stakeholders
• Process invoices and billing reports and submit claims and reimbursements

Requirements:

• Proven total experience of 12-15 years as an Executive Assistant and at least 6+ years as an Executive Assistant supporting the top leadership of a large international firm.
• Extensive and highly complex calendar and global travel management across time zones.
• Demonstrable experience in the private equity/ investment services industry is advantageous
• Exceptional sense of ownership and accountability - availability to support and connect with stakeholders round the clock highly preferred.
• Excellent command of English and communication skills
• Consistent attention to detail and strong organisational skills
• Exemplary interpersonal skills and discretion to manage private and confidential information

The successful candidate for this role will receive an extremely competitive salary and is eligible for a discretionary annual bonus based on individual and team performance.